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Vacation/Annual Leave

Vacation/Annual Leave is paid time off earned by fully benefits-eligible appointed personnel (on fiscal-year appointments) and classified staff.


An employee regularly scheduled to work 20 hours or more per week (.50 FTE) in a position that is six months or more in duration is eligible to earn Vacation/Annual Leave.

Part-time and temporary employees are not eligible to earn or be paid for vacation benefits.

Vacation/Annual Leave Accrual

Employees eligible for Vacation/Annual Leave will accrue hours on a bi-weekly basis. Accrual rate schedules are based on an individual’s employment category, and FTE. Employees may not earn vacation/annual leave during leaves without pay.

Classified Staff

Eligible Regular classified staff employees earn vacation hours based on the number of paid hours (up to eighty) per pay period according to the appropriate accrual rate. The vacation accrual rate will change at the start of the third and fifth years of continuous service based on the (adjusted) hire date.

Classified Staff

Length of Service

Hours Per Pay Period Hours Per Hours Paid Days Per Year
First 2 years of continuous service 3.38 .042250 11
3rd and 4th years of continuous service 4.92 .061500 16
5th year and thereafter of continuous service 6.77 .084625


*Based on 1.0 FTE

Appointed Personnel

Annual Leave is paid time off earned by appointed personnel on a pro-rated basis according to their work schedule. Full-time eligible employees on fiscal-year appointments can earn up to 22 work days per year.

Faculty members employed on an academic-year basis are not entitled to paid annual leave. Eligible professional staff members and eligible administrators employed for less than the full fiscal year will receive paid annual leave pro-rated to the period of their appointment.


  • Employees request approval in advance from the supervisor for use of Vacation/Annual Leave.
  • Supervisors are responsible for approving and scheduling Vacation/Annual Leave of their employees prior to actual absences, and will accommodate employee requests to the extent that the workload and department requirements permit.
  • Supervisor approval in UAccess Employee constitutes approval of vacation.
  • Vacation/Annual Leave is not charged when official University holidays occur during a period of approved vacation.
  • The number of paid Vacation/Annual Leave days available to an employee at any given time will be the number of vacation days carried forward from prior years plus the number of days earned during the current year, not to exceed one and one-half times the current annual allowance. Any hours over this balance will be forfeited at the start of each calendar year.
  • Eligible employees who terminate from the University are paid their accumulated vacation hours not to exceed the amount earned in one year.

Vacation Carry Forward

What Happens to Your Benefits?

  • This leave has no impact on your benefits. Benefit premiums will continue to be deducted from your paycheck.

Link to Policy

Classified Staff Policy Manual, Policy 200.0

University Handbook for Appointed Personnel, Policy 8.01.01