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9/12 Pay Plan Option for Academic-Year Employees

The University offers eligible academic-year employees the opportunity to enroll in the 9/12 Pay Plan Option. This option allows an eligible employee’s academic salary to be distributed over the 12-month fiscal year (July 1, 2016–June 30, 2017) instead of the standard 9-month academic year.

Eligibility

Eligible employees are those that are employed on a full academic-year basis and are paid on a standard 9-month academic year; the following academic employees are NOT eligible for this plan:

  • Employees in their initial year of appointment
  • Faculty in their final year of a phased retirement agreement
  • Graduate assistants/associates
  • Postdoctoral research associates
  • Employees in a temporarily funded position
  • Visiting, adjunct, and other temporary employees

Enrollment

To enroll, you must complete the 9/12 Pay Plan Option Enrollment Agreement and submit the original form to your department prior to the Systems Control due date of May 16, 2016. The form will be submitted as an attachment to a job data change request through MSS Online Forms effective 7/1/2016. Your department will retain the original form.

Continuation

It is not necessary to re-enroll each year.  You will continue in the 9/12 Pay Plan Option until you withdraw or until your academic appointment changes to a fiscal appointment.  You will need to re-enroll if you later revert to an academic appointment.

Withdrawal

Employees must withdraw from the plan if they plan to retire or enter into their final year of a phased retirement agreement, have an FTE reduction, take a leave of absence or go on long-term disability during the 2016/2017 fiscal year.

Please complete the Return To 9/9 Academic Pay Plan Form if you wish to withdraw from your 12-month pay arrangement and begin receiving your pay over the 9-month academic year. The form is due to Systems Control by May 16, 2016 and will become effective at the start of the next fiscal year.  Give the completed form to your department business representative. The form will be submitted as an attachment to a job data change request through MSS Online Forms. You will not receive pay from 7/1/2016 until the first academic pay check on 9/2/2016. Your department will retain the original form.

Termination or Retirement in the 2016/2017 Academic Year

Employees on the 9/12 pay plan who end employment at the end of the academic contract period (May 21, 2017), will receive a one-time lump sum payment to meet the conditions of the 9/12 pay plan agreement.  This payment will be made on the last pay date of the academic year. UA benefits will end at the conclusion of the academic year in May.

On the 9/12 pay plan there is a period when you receive compensation in advance of performing services. If you terminate, retire, have an FTE reduction, take a leave of absence, or go on long term disability while on the 12-month pay schedule, you will be responsible for repaying any excess payments you receive.

Frequently Asked Questions 

Forms