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Version 0.1 -- 29Mar2012
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| Classification Actions |  back to top |
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|---|---|---|---|---|---|
| Job Data Action | Description | Applies To | Required Documentation | Background Check | Resources |
| Assignment to Special Duty | Temporary reassignment of a staff employee from one position to another in a different classification - minimum 30 days, maximum 1 year. May include a salary adjustment. | Classified Staff | Attach the offer letter, explanation memo, and resume/ application (must meet minimum qualifications of new classification). | Background Check is required if title is changed or if moving to a security- or safety- sensitive assignment. | Assignment to Special Duty - Staff Policy 315.0 Offer Letter Builder Background Check Procedures Background Check Forms |
| Promotion within Department |
Upward movement into a new or established position in the same department with additional/higher responsibilities following a competitive or approved non-competitive process. May include a salary adjustment.
|
All | Attach an offer letter, explanation memo, job description, and resume/ application (must meet minimum qualifications of new classification). If competitive, reference Career Track Job Number in comments. | Background check is required. | Recruitment Policy Noncompetitive Selection Policy Offer Letter Builder Pay Rates - Staff Policy 306.0 Background Check Procedures Backgound Check Forms |
| Promotion New Department | Upward movement into a new or established position in a different department with additional/higher responsibilities following a competitive or approved non-competitive process. May include a salary adjustment. | All | Attach an offer letter, explanation memo, job description, and resume/ application (must meet minimum qualifications of new classification). If competitive, reference Career Track Job Number in comments. | Background check is required. | Recruitment Policy Noncompetitive Selection Policy Offer Letter Builder Pay Rates - Staff Policy 306.0 Background Check Procedures Backgound Check Forms |
| Promotion - P&T, P&C | Promotion in rank as a result of the P&T or P&C processes for appointments designated as Tenured (T), Tenure-eligible (TE), Continuing (C), or Continuing-Eligible (CE). May include a salary adjustment. | Appointed - Faculty or Professional | Attach the P&T or P&C letter from Provost. | Background check is required. | UHAP Chapter 3 - Faculty ABOR 6-201 - Faculty Conditions of Service UHAP Chapter 4 - Professional ABOR 6-301 - Professional Conditions of Service |
| Reclassification - Up | Change of the classification of a position due to permananet and significant changes to duties and responsibilities. May require a salary adjustment. | Classified Staff | Attach an explanation memo, job description, and resume/ application (must meet minimum qualifications of new classification). | Background check is required. | Requests for Position Reclassification - Staff Policy 304.0 Pay Rates - Staff Policy 306.0 Background Check Procedures Backgound Check Forms |
| Reclassification - Down | Change of the classification of a position due to permananet and significant changes to duties and responsibilities. May include a salary adjustment. | Classified Staff | Attach an explanation memo, job description, and resume/ application (must meet minimum qualifications of new classification). | Background check is required. | Requests for Position Reclassification - Staff Policy 304.0 Pay Rates - Staff Policy 306.0 Background Check Procedures Backgound Check Forms |
| Compensation Actions | back to top |
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|---|---|---|---|---|---|
| Job Data Action | Description | Applies To | Required Documentation | Background Check | Resources |
| Career Progression | Increase based on an employee's qualifying advancement of knowledge and skills, duties and responsiblities, and management's need for the higher level. Must meet criteria defined in Classified Staff Policy 318.0. | Classified Staff | Career Progression Form | N/A | In-Classification Career Progression, Staff Policy 318.0 Career Progression Form |
| Equity |
Addresses internal competitiveness; not part of legislated process.
|
All | Detailed comments or attach explanation memo to describe the reason for the increase. | N/A | Compensation Philosophy Compensation Tools |
| Market (Non-Legislated) | Addresses external competitiveness; not part of a legislated process. | All | Detailed comments or attach explanation memo to describe the reason for the increase. | N/A | Compensation Philosophy Compensation Tools |
| Merit (Non-Legislated) | Increase for employees whose overall job peformance exceeds job requirements; not part of a legislated process. | All | Detailed comments or attach explanation memo to describe the reason for the increase. | N/A | Compensation Philosophy Compensation Tools |
| Retention | Increase awarded in response to an offer of outside employment or as a preemptive action to retain a key employee. | All | Detailed comments or attach explanation memo to describe the reason for the increase. | N/A | Compensation Philosophy Compensation Tools |
| Expected End Date Actions | back to top |
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|---|---|---|---|---|---|
| Job Data Action | Description | Applies To | Required Documentation | Background Check | Resources |
| Expected End Date - Add | Add an expected end date. | All | Detailed comments to describe the reason for the expected end date. Attach nonrenewal or layoff notice, if applicable. |
N/A | Staff Layoff/Reduction in Force - Staff Policy 405.0 Layoff Notification Letter Appointed UHAP for nonrenewal policies Contact HR for nonrenewal notices |
| Expected End Date - Revise/Extend an existing end date to later date |
A change in an expected end date to a later date.
Note: Temporary positions must be less than 6 months total. Extended Temporary (ETE) positions must be 2 years or less total. |
All | Detailed comments to describe the reason for the expected end date. If extension changes employment type or benefits-eligibility, contact HR for additional guidance on required process and documentation before processing job data action; May require a competitive recruitment. |
N/A | Staff Employment Categories - Staff Policy 102.0 Recruitment Policy Noncompetitve Selection Policy Offer Letter Builder |
| Expected End Date - Revise to earlier date | A change in an expected end date to an earlier date. | All | Detailed comments to describe the reason for the expected end date. Attach nonrenewal or layoff notice, if applicable. |
N/A | Staff Layoff/Reduction in Force - Staff Policy 405.0 Layoff Notification Letter Appointed UHAP for nonrenewal policies Contact HR for nonrenewal notices |
| FTE Actions | back to top |
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|---|---|---|---|---|---|
| Job Data Action | Description | Applies To | Required Documentation | Background Check | Resources |
| FTE Increase (no change in eligibility or ineligibility for benefits) | An increase in Full Time Equivalency (FTE), the relative percentage to full-time which an employee is scheduled to work. (Maximum 1.0 FTE) | All | Detailed comments to describe the reason for the increase. | N/A | |
| FTE Increase (with a change from nonbenefits-eligible to benefits-eligible) |
An increase in Full Time Equivalency (FTE), the relative percentage to full-time which an employee is scheduled to work. (.50-1.0 FTE) Requires an employment type change and supervisor/employee documentation.
|
All | May require a competitive recruitment. Please contact HR for additional guidance on required process and documentation before processing job data action. | N/A | Recruitment Policy Noncompetitive Selection Policy Offer Letter Builder Background Check Procedures Backgound Check Forms |
| FTE Decrease (no change in eligibility or ineligibility for benefits) | A decrease in Full Time Equivalency (FTE), the relative percentage to full-time which an employee is scheduled to work. | All | Detailed comments to describe the reason for the decrease. If Appointed Personnel, also attach Nonrenewal Notice or employee request. | N/A | Appointed UHAP for nonrenewal policies Contact HR for nonrenewal notices |
| FTE Decrease (with a change from benefits-eligible to ineligible for benefits) | A decrease in Full Time Equivalency (FTE), the relative percentage to full-time which an employee is scheduled to work. (.025 -.49 FTE) Requires an employment type change and supervisor/employee documentation. | All | Detailed comments and attachments, as applicable: Appointed Nonrenewal notice Regular Classified Staff Layoff/FTE Reduction Letter Extended Temporary Employment Staff Memo to ETE Staff Employee Requested Employee memo with supervisor approval |
N/A | Staff Layoff/Reduction in Force - Staff Policy 405.0 Layoff Notification Letter Employment Categories - Staff Policy 102.0 Appointed UHAP for nonrenewal policies Contact HR for nonrenewal notices |
Version 0.1 -- 29Mar2012
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