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Time Reporting Deadlines

To ensure that everyone gets paid accurately and on time, payroll timelines have been established. These timelines help departments ensure their employees are paid without delay.

Information for Employees and Supervisors

Employees (time reporters) must report their time by 10:00 a.m. on the Friday of a non-pay week. Supervisors (time approvers) must approve time by 5:00 p.m. on that day.

Some departments have weekend workers, in these cases, employees (time reporters) must record their time by 11:59 p.m. Sunday evening and time approvers (supervisors) must approve time by 10:00 a.m. the following Monday morning.

Time reported or approved after these deadlines will be paid during the next pay period.

Information for Time Coordinators

Under the timelines, coordinators need to ensure that all time has been approved and all exception hours have been submitted by 10:00 a.m. Monday morning. The deadline to ensure all time has been approved and exceptions have been cleaned up is 11:45 a.m. Time entries or approvals made after 12:00 noon on pay week Mondays will be processed in the next payroll cycle. Consequently, the employee will be paid for those hours on the following pay date. Please ensure that time coordinators and backup time approvers are available to assist employees whose time approvers may have failed to approve their time.

Time Reporting Deadlines
Employee Schedule Type Timesheet  Due Time Approver Deadline Time Coordinator Deadline
Regular, non-weekend hours 10 a.m. Friday 5 p.m. Friday 10:00 a.m. Monday
Regular, with weekend hours 11:59 p.m. Sunday 10 a.m. Monday 11:45 a.m. Monday
Interface file departments Deadlines set by department Deadlines set by department 11:45 a.m. Monday