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Appointed Professional Academic Advisor Job Series

Title Academic Advisor Senior Academic Advisor Academic Advising Coordinator
FLSA Status Exempt Exempt Exempt
Pay Range $35,000/$42,000/$49,000 $38,500/$46,238/$51,975 $44,275/$53,130/$61,985
Purpose Advises undergraduate students regarding information, procedures, and academic requirements of a specific program or major. Assists undergraduate students in determining educational plans; choosing courses; and exploring majors, minors, and career options. Evaluates transfer credit and determines whether or not degree requirements have been met. Presents academic information to orientation groups and prospective undergraduate students and parents.

Coordinates and presents academic information to undergraduate students and potential students during orientation or recruitment efforts. Prepares and develops advisement and recruitment materials. Advises undergraduate students regarding information, procedures, and academic requirements of a specific program or major. Assists in determining educational plans; choosing courses; and exploring majors, minors, and career options; evaluates transfer credit and determines whether or not degree requirements have been met.
 

Develops and coordinates advising and student support services for a designated undergraduate program. Works toward resolving the most complex undergraduate student issues. Represents unit on university committees to initiate change and to resolve issues related to academic services and curriculum requirements. May supervise professional and office personnel. Operates at the highest level of independence.
Distinguishing
Characteristics
This is the first in a series of three classifications. It is distinguished from the Senior Academic Advisor in that this individual does not lead the work of other Academic Advisors, but advises students and consults senior academic advising personnel with more difficult or unusual problems. It is distinguished from the Student Academic Specialist in that the Academic Advisor's primary function and majority of time is spent in advising. Advisors in this classification must possess advising, communication, and public relations skills as they are required to interact continually with students, parents, and the public.
 
This is the second in a series of three classifications and is distinguished from the Academic Advisor in that the Senior Academic Advisor has lead responsibility or is responsible for the development and coordination of a special advising program. Senior Academic Advisors also possess a full range of professional knowledge and experience, which allows them to work independently with less supervision and review. This is the third in a series of three classifications and is distinguished from the lower levels in that Academic Advising Coordinators deal with the most complex advisement issues, coordinate advisement programs, and may have supervisory responsibility for a group of academic advisors.
Minimum Qualifications

Bachelor's degree in a field related to area of assignment AND one year academic advising experience; OR

Any equivalent combination of experience, training, and/or education.

Bachelor's degree in education, counseling, or field related to area of assignment AND three years’ experience in teaching and/or advisement; OR

Any equivalent combination of experience, training, and/or education.

Master’s degree in field related to area of assignment AND three years’ experience in advisement, which includes one year coordinating the work of others; OR,

Bachelor's degree in education, counseling, or field related to area of assignment AND five years’ experience in teaching and/or advisement; OR

Any equivalent combination of experience, training and/or education.

Examples of Duties
  • Assesses the student's stage of development (academic, career, and personal) and promotes student's growth by determining suitable developmental tasks; assists student in establishing realistic and attainable academic and career goals.
  • Advises students on academic, career, and personal issues; identifies the educational and career options appropriate for each student and assists with the analysis of each option, including possible outcomes and their implications; if needed, refers student to other campus resources.
  • Identifies options for students to satisfy degree requirements; evaluates and makes recommendations on petitions and amendments to student's program of study; assists students in completion.
  • Monitors academic progress of students; determines satisfactory progress toward degree; identifies current and potential needs or problem areas (e.g., study skills, tutoring), advises students in academic difficulty to develop academic action plan, and refers students to appropriate campus resources for assistance. Maintains student files and records; documents all pertinent student information; updates computerized information system regarding changes to student status.
  • Interprets and explains college and university policies and procedures; participates in preparation of orientations and presents academic information to new students and parents during orientation.
  • Evaluates transfer credit from other academic institutions for equivalencies and application to degree program.
  • Assists in recruitment of potential students by advising them of college academic requirements; describes courses; disseminates information regarding registration procedures; prepares recruitment packets.
  • Gathers and/or calculates necessary information such as Grade Point Average (GPA) or enrollment statistics; prepares various reports as requested.
  • Assists students with admission and registration; provides guidance in course selection in keeping with each student's interests, values, and abilities.
  • May teach academic success and other related courses.
  • Coordinates a special program such as peer advising, career placement, internships, or college honors program; designs program structure and adjusts it to accommodate changing conditions; serves as program liaison with campus divisions, the community, and other institutions; monitors and evaluates program effectiveness; trains and monitors staff who assist with the program.
  • Speaks to various organizations, students, and prospective students about the special program for recruitment and orientation purposes; prepares materials to promote and support the program and designs presentation format to address concerns of diverse groups; identifies target markets for recruitment; advises students regarding academic policies and procedures.
  • Assesses individual students' stages of development (academic, career, and personal) and promotes student growth by determining suitable developmental tasks; assists student in establishing realistic and attainable academic and career goals.
  • Advises students on academic, career, and personal issues; identifies the educational and career options appropriate for each student and assists with the analysis of each option, including possible outcomes and their implications; if needed, refers student to other campus resources. Provides student with comprehensive knowledge of university curriculum.
  • Assists student in identifying factors that contribute to lack of academic progress; helps student examine alternatives when goals are unattainable; applies appropriate retention strategies to support student's efforts.
  • Advises students in academic difficulty to develop academic action plan; reviews applications for college readmission; recommends readmission or denial, and monitors students' progress.
  • Approves and verifies proposed changes to programs and assists students in their completion; determines if all requirements—such as general education, major, grade point average, and total units—have been met.
  • Monitors academic progress of students; determines satisfactory progress toward degree; identifies current and potential needs or problem areas (e.g., study skills, tutoring) and refers students to appropriate campus resources for assistance.
  • Provides information and statistical data, such as detailed enrollment statistics in the special program; analyzes data; and writes reports as requested.
  • Develops, coordinates, and/or teaches academic success courses, seminars, orientations, workshops, or other related activities.
  • Assists in preparation of class schedule and university catalog.
  • Serves on committees to give input in the development, refinement, and updating of university/college academic procedures.
  • Evaluates transfer credit from other academic institutions for equivalencies and application to degree program.
  • Assists in training of new staff.
  • Designs, implements, oversees, and evaluates an advising program; assesses diverse needs of students and adjusts the structure of the program to address those needs; recommends policy and procedural changes to administrators.
  • Establishes program missions, goals, and objectives; prepares a budget; manages available resources (e.g., money, space, staff, supplies) designated for program operation.
  • Hires and trains staff to implement program objectives; evaluates and supervises their activities.
  • Makes administrative decisions regarding student petitions, appeals, disqualifications, and changes to their degree programs.
  • Advises and counsels students on academic, curricular, career, and personal issues; assists Academic Advisors with difficult cases.
  • Conducts recruitment and orientation programs for prospective university students or participants in special programs, such as internships or advanced standing programs.
  • Develops and conducts courses, informational seminars, and workshops for students, faculty, and professional advisors and community college counselors.
  • Develops and prepares advising materials, such as brochures, handouts, general information summaries, and newsletters. Composes and edits university publications, (class schedule, university catalog, articulation documents, program brochures, etc.).
  • Coordinates scholarship programs; develops internship programs; obtains internship placements; prepares budget; recruits student participants; places students; promotes program; determines requirements and evaluates student performance.
  • Represents unit on university committees to initiate change and to resolve issues related to academic services and curriculum requirements. Serves as liaison for community colleges and university departments in providing recruitment and advisement information. Represents unit on statewide articulation groups; evaluates courses of other institutions and determines course equivalencies; provides equivalency information to registrar and articulation coordinators.
  • Maintains program statistics, analyzes data, and prepares reports.
  • Develops research proposals, writes grants, and prepares presentations in the field of academic advising and student support services.
  • Researches, develops, and applies technology to support advising programs and services. Serves as security administrator for academic unit. Determines which personnel require access to override capabilities and advising clearances.
  • Develops procedures to ensure activities of program are consistent with legal requirements and professional standards. Consults academic unit heads on the creation and maintenance of course edits and professional program codes.
     
Knowledge, Skills & Abilities
  • Skill in interpersonal communication and advising.
  • Skill in public relations.
  • Ability to communicate effectively and present information to groups.
  • Knowledge of student development theory.
  • Knowledge of university and college curriculum content and requirements.
  • Knowledge of academic advising practices and principles.
  • Skill in interpersonal communication and advising.
  • Skill in public relations.
  • Ability to communicate effectively and present information to groups.
  • Knowledge of supervisory principles and practices.
  • Knowledge of student development theory.
  • Knowledge of university curriculum requirements.
  • Knowledge of academic advising practices and principles.
  • Skill in coordinating the work of others.
  • Skill in teaching.
  • Skill in public relations.
  • Ability to effectively communicate.