The UA Talent Network - Department FAQs

1. What is the process for posting a position on the UA Talent Network?
   Human Resources has posted positions for the UA Talent Network under five different categories: Administrative/Professional, Computer & Technology, Research, Adjunct Teaching/Instruction, and Trades & Maintenance. All University departments have access to these postings under the department “UA Talent Network.” The pool postings for each category will be activated twice a year and will remain active for five months at a time. The University will stop accepting applications one month prior to the expiration of the pool. Current applicants will need to reapply under a different job number if they want to continue to be considered for these postings.
2. How does the department access the UA Talent Network posting?
   You can access the postings and applicants’ information with the same user access as you do for regular UA Career Track postings.
3. Does the department have access to all applicants?
   Yes, as a hiring  department you will be able to view all of the applicants and their application materials, which include an application form, resume and skills inventory. The pool posting titles will all begin with “UA Talent Network” to simplify search functionality.
4. What are the basic steps I need to follow as a hiring department?
   (a) Select the UA Talent Network job category that best describes your staffing need
   (b) Fill out the Skills Inventory form by selecting the skill sets that best resemble your selection criteria
   (c) Insert your resulting selection criteria from the Skills Inventory form in the Skills Inventory search function to identify the best qualified candidates in the applicant pool
   (d) Retrieve and review applicant materials of those applicants
   (e) Interview the best candidates for your short-term staffing need
    
5. How do I use the skills inventory in my selection process?
   Please access Specific Guidelines for Departments regarding the use of skills inventory in hiring department’s selection process.
6. Do I need to update any applicant statuses on the UA Talent Network?
   No. By applying to the UA Talent Network, the applicant becomes active in an applicant pool under the status, “received by department.” After you interview and select the applicant, you don’t change his or her status in the applicant tracking system.
7. Will Human Resources assign the job number?
   Human Resources will assign a unique number to each of the five job postings in the UA Talent Network. This job number will be active as long as the posting is active. The postings for the UA Talent Network will be closed twice a year. The University will stop accepting applications one month prior to the expiration of the pool. Current applicants will need to reapply under a different job number if they want to continue to be considered.
8. What steps do we as a hiring department take when we want to interview a qualified candidate?
   Contact the applicant to set up a time for an interview. Interview the candidate. Please indicate in the “notes” section under the applicant name’s, indicate that you are interviewing this specific candidate. If the candidate accepts an offer, submit the appropriate hire paper work to Human Resources. (It will be determined by HR at the time of hire if a background check is necessary).
9. How will we know if a candidate requires a background check?
   A determination regarding background screening will be made by Human Resources at the time of hire.  The University is required to conduct a background screening for candidates who have not had a screening in the past 12 months, if they are rehires or for security-sensitive positions.
10. Can we access employee records for candidates in the UA Talent Network?
    You can access employee records as described in Classified Staff HR Policy Manual #115.1 Access to and Release of Personnel Records and Information (Interim).
11. How will the title and pay of the position be determined?
    You, as the hiring department, shall review the job duties to determine the appropriate job classification/title and compensation to be submitted with the hiring packet.
12. Do we use the same New Hire packet as with regular employee hires?
    Yes, if the candidate is not currently employed by the university, a new hire packet will need to be completed. If the candidate is currently working in a part-time position at the University the new hire packet need not be completed. You, as the hiring department would, however, need to complete a new hire form and an offer letter.
13. What paper work do we submit to Human Resources?
    You will need to submit to Human Resources the completed New Hire packet, the Candidate’s Consent and Disclosure form, a signed application and an offer letter comparable to the ancillary part-time offer letter. Contact your Employment Advisor with any questions.
14. What is the Employee Related Expense (ERE) for UA Talent Network positions?
    For FY2010, the Employee Related Expense for Classified Staff UA Talent Network positions would be 8.7% and the Employee Related Expense Code would be 3. The Employee Related Expense for an Appointed UA Talent Network positions would be 20.1% and the Employee Related Expense Code would be 7.
    
    If the applicant is currently employed with The University of Arizona in a benefits-eligible position the ERE rate for Classified Staff is 41.4% and the ERE rate for Appointed is 27.3%.
15. Do we fill out a performance evaluation at the end of the assignment?
    As these are ancillary positions, you are not required to complete a performance evaluation.
16. Can I terminate a pool position hire without notice?
    Yes. UA Talent hires are considered "at will employees" whose employment may be terminated at any time for any reason that does not violate public policy. Temporary employees are not eligible for Regular Classified Staff/Appointed employee rights, privileges or benefits.
17. What do we need to do when the employee has finished the assignment?
    If this is the employee’s secondary job, then submit a PAF form to end the employee’s temporary assignment in your department. If this is the employee’s only job, then process termination paper work.
18. May we extend a UA Talent Network job incumbent into a benefits-eligible position?
    No. If you identify a long term need for a position you created for the UA Talent Network, you will need to submit a regular job posting.  You may encourage the current job incumbent to apply for the regular posting.