Furlough-Based Salary Program

Last updated 8:00 am MST, Dec. 30, 2020
Recently updated information will have an orange tag.

The Furlough-Based Salary Program reduced salaries and provided a balance of paid Personal Flex Time for participating* employees. These employees, in coordination with their supervisors, will determine when to take Personal Flex Time. 

Content on this page is updated as implementation guidelines are determined. We encourage members of the University community to visit these webpages frequently.

Please submit questions to the Division of Human Resources.

*Most University employees participated. Those not participating include student employees, graduate teaching and research assistants and associates, postdoctoral scholars who serve under the Conditions of Postdoctoral Service (UHAP Chapter 12), anyone on an H-1B visa, and employees whose full-time (1.0 FTE) gross annualized pay (PDF) is less than $44,500 ($21.39/hour for hourly employees). Employees who have any time funded by sponsored awards participate in the Furlough Program instead.


Announcement December 30

Please view President Robbins' December 30 announcement. View the follow-up announcement from Lisa Rulney, Senior Vice President & Chief Financial Officer and Helena Rodrigues, Vice President & Chief Human Resources Officer.
Employee participation in the Furlough and Furlough-Based Salary Programs was reduced, which included an end to pay reductions in December 2020.

Furlough and Personal Flex Time were adjusted accordingly but can continue to be used through May 23, 2021 (academic employees), or June 30, 2021 (fiscal employees).

The tile and reports in UAccess will be updated, and additional guidance will be provided during the first few weeks of January.

View the FAQ webpage            View the Personal Flex Time Table (PDF)            View the furlough Table (PDF)

 

Important Dates New as of December 30, 2020

 

Dec. 1, 2020:

Pay reductions end for employees paid over the 9-month academic year. Retroactive adjustments to pay will be made in early 2021.
Why the earlier end date? View the FAQs here.

 

Dec. 27, 2020:

Pay reductions end for fiscal employees, including employees on the 9/12 Pay Plan Option.

 

May 23, 2021:

The last day for academic employees, including those paid on the 9/12 Pay Plan Option, to take furlough or Personal Flex Time.

 

June 30, 2021:

The last day for fiscal employees to take furlough or Personal Flex Time.

Furlough-Based Salary Program Overview

Employees who participate in the Furlough-Based Salary Program had a reduction in their salary in addition to receiving a balance of paid Personal Flex Time (PDF). Personal Flex Time is paid time away from work. When you take Personal Flex Time, you are not working nor performing job duties. Employees and supervisors are expected to work together to develop plans to ensure continuity of work and productivity to the extent possible.

The balance of Personal Flex Time is an amount equivalent to the pay reduction. Determine your balance below.

Update: Dec. 30, 2020  Pay reductions ended in December 2020; earlier than originally announced. Personal Flex Time balances for each participating employee were proportionally reduced to reflect this shortened pay reduction period. Employees who used more Personal Flex Time than the new adjusted amount will not have that time recouped.

Frequently Asked Questions

Review the FAQs for additional information on the Furlough-Based Salary Program. Questions are updated regularly.
 

View FAQs

Please contact Human Resources with additional questions.

Determining Your Personal Flex Time and Pay Reduction

December 30, 2020, updates

Pay reductions ended on December 27, 2020, for fiscal employees (including employees on the 9/12 Plan Pay Option) and December 1, 2020, for employees paid over the 9-month academic year. Personal Flex Time balances were proportionally reduced to reflect this shortened period.
 
Even though pay reductions ended early, Personal Flex Time may still be scheduled and taken until May 23, 2021 (academic employees), or June 30, 2021 (fiscal employees).

Please review the following information related to your full-time (1.0 FTE) gross annualized pay and position to learn the pay reduction and associated Personal Flex Time that you will receive. Employees whose full-time (1.0 FTE) gross annualized pay is less than $44,500 are exempt from the program.

UAccess Tile - to be updated in January 2021

You can view the tile on your UAccess Employee Main Homepage. This tile will display your individual:

  • Amount of pay reduction (If applicable)

  • Available Personal Flex Time

  • Amount of Personal Flex Time you have taken

For additional information about the tile
View the Tile Guide (PDF)

Tables

Pay reductions and associated Personal Flex Time are determined by gross annualized pay. First, find your gross annualized pay. Second, find your Personal Flex Time using the table.

1. Gross annualized pay (PDF)
 

2. Personal Flex Time Table (PDF)

Supervisor Guidance

Supervisors and unit leaders, you play an important role in planning and managing the Furlough-Based Salary Program. Review our guidance page for ideas and information to help you in developing plans.

Visit the Supervisor COVID-19 Guidance Webpage

Scheduling and Recording Personal Flex Time

Scheduling

Supervisors can offer flexibility based on operational needs and the needs of employees. For assistance with developing plans, supervisors can contact their Human Resources Organizational Consultant.

Recording

To document the use of Personal Flex Time, enter the number of hours taken on your timesheet in UAccess Employee.

Time Reporting Codes

  • PFP - Personal Flex Time (Positive)
  • FPFP - FML Personal Flex Time (Positive)
  • PFE - Personal Flex Time (Exception)
  • FPFE - FML Personal Flex Time (Exception)

If you are eligible to accrue vacation and/or sick time, you will continue to accrue vacation and/or sick leave at regular accrual rates based on FTE.