Remote/Flexible Work Guidelines
The University of Arizona must always be appropriately staffed to effectively pursue our educational mission. In recognition of the wide range of professional responsibilities and duties required of University employees, there may be circumstances in which a flexible work arrangement can be implemented.
Overview of Remote/Flexible Work Considerations
Consider equipment and technology needs
Consider computer, internet access, essential software (e.g., VPN, Instant Messaging, Outlook), phone forwarding.
Use of personal equipment vs. University equipment. If the former, ensure essential software is installed and functioning. If the latter, document University equipment (with ID tag numbers) to be taken home.
Required information security procedures, including no storage of information on home devices.
Applications to be used for storing and sharing information with coworkers (e.g., specified Box folders).
Expenses eligible for reimbursement, if any.
Guides and Templates
Before initiating a flexible work arrangement, please review the following guidance. In addition, please obtain your department's or unit’s emergency Continuity of Operations Plan (COOP) and emergency communication process.
Flexible Work Program Guidelines
These guidelines outline the types of flexible work arrangements that may be available to certain employees and the process by which such an arrangement is developed and implemented.
Flexible Schedule and Flexplace Agreement
This MS Word agreement template will help develop a shared understanding of work expectations during a flexible schedule and/or use of flexplace. It should be agreed to and signed by the requesting employee and their supervisor/manager.
Determining Remote Work Guide
This conversation guide can assist supervisors and employees consider options for remote work when remote work is not easily identified.
Remote Work Agreement Template
To ensure clear understanding and expectations for remote work, the supervisor and employee should document remote work discussions in writing. You are not required to create official agreements, but this template suggestion may be helpful to guide conversations and planning so staff and supervisors share the same understanding.
How to Report Time During COVID-19
Guidance for reporting time to enable all employees to work remotely, self-isolate, or remain home due to illness or school, daycare and eldercare closures.
Employees & Student Workers
Information for employees, student workers, and graduate assistants/associates (full-time, part-time, benefits-eligible, and non-benefits-eligible).