Remote/Flexible Work Guidelines

The University of Arizona must always be appropriately staffed to effectively pursue our educational mission. In recognition of the wide range of professional responsibilities and duties required of University employees, there may be circumstances in which a flexible work arrangement can be implemented.


Overview of Remote/Flexible Work Considerations

Consider equipment and technology needs

Please review Information Technology's Working Remotely FAQ and Technologies for Working Remotely webpages.

  • Consider computer, internet access, essential software (e.g., VPN, Instant Messaging, Outlook), phone forwarding.

  • Use of personal equipment vs. University equipment. If the former, ensure essential software is installed and functioning. If the latter, document University equipment (with ID tag numbers) to be taken home.

  • Required information security procedures, including no storage of information on home devices.

  • Applications to be used for storing and sharing information with coworkers (e.g., specified Box folders).

  • Expenses eligible for reimbursement, if any.

Consider expectations and procedures

  • Work hours and procedures for documenting productivity.

  • Expectations for remaining in contact with coworkers during work hours (e.g., instant messaging apps).

  • Responsibility and process for setting up remote meetings.

  • Documented agreements.

 

 

 

 

 

 


Guides and Templates

Before initiating a flexible work arrangement, please review the following guidance. In addition, please obtain your department's or unit’s emergency Continuity of Operations Plan (COOP) and emergency communication process.

Flexible Work Program Guidelines

These guidelines outline the types of flexible work arrangements that may be available to certain employees and the process by which such an arrangement is developed and implemented.
 

Download Flexible Work Program Guidelines (PDF)

Flexible Schedule and Flexplace Agreement

This MS Word agreement template will help develop a shared understanding of work expectations during a flexible schedule and/or use of flexplace. It should be agreed to and signed by the requesting employee and their supervisor/manager.

Download Flexible Schedule/Flexplace Request (Word)

Determining Remote Work Guide

This conversation guide can assist supervisors and employees consider options for remote work when remote work is not easily identified.
 
 
 

Download Determining Remote Work Guide (PDF)

Remote Work Agreement Template

To ensure clear understanding and expectations for remote work, the supervisor and employee should document remote work discussions in writing. You are not required to create official agreements, but this template suggestion may be helpful to guide conversations and planning so staff and supervisors share the same understanding.

Download remote work agreement template (PDF)


How to Report Time During COVID-19

Guidance for reporting time to enable all employees to work remotely, self-isolate, or remain home due to illness or school, daycare and eldercare closures.

Employees & Student Workers

Information for employees, student workers, and graduate assistants/associates (full-time, part-time, benefits-eligible, and non-benefits-eligible).

Report time - Employees

Emergency Paid Sick Leave/Expanded Family Medical Leave

Congressed passed the Families First Coronavirus Response Act (FFCRA) (PDF). Learn how to request and report these specific types of leave.

Report time - FFCRA

Please contact Human Resources' for more information.

Email Human Resources