Remote/Flexible Work Guidelines
Guides and Templates
If you have not already done so, please obtain your department's or unit’s emergency Continuity of Operations Plan (COOP) and emergency communication process. If you are familiar with working remotely, please proceed with your normal processes.
Determining remote work guide
If employees, including non-benefits-eligible employees and student workers, feel they are unable to come to work or do their work remotely, it is necessary to have further conversations in an effort to determine work alternatives, such as project work, collaborative work with colleagues, or flexible schedules.
This conversation guide can assist supervisors and employees consider options for remote work when remote work is not easily identified.
Remote work agreement template
To ensure clear understanding and expectations for remote work, the supervisor and employee should document remote work discussions in writing. You are not required to create official agreements, but this template suggestion may be helpful to guide conversations and planning so you and your staff share the same understanding.
Overview of Remote Work Considerations
Please review Information Technology’s COVID-19 web page for support working remotely.
Consider job duties/responsibilities and equipment needs:
Job responsibilities to be performed remotely
Equipment needed. Consider computer; internet access; essential software (e.g., VPN, Instant Messaging, Outlook); phone forwarding
Use of personal equipment vs. University equipment. If the former, ensure essential software is installed and functioning. If the latter, document University equipment (with ID tag numbers) to be taken home
Required information security procedures, including no storage of information on home devices
Applications to be used for storing and sharing information with coworkers (e.g., specified Box folders)
Expenses eligible for reimbursement, if any
How to Report Time
Guidance for reporting time to enable all employees to work remotely, self-isolate, or remain home due to illness or school, daycare and eldercare closures.
Employees & Student Workers
Information for employees, student workers, and graduate assistants/associates (full-time, part-time, benefits-eligible, and non-benefits-eligible).