Emergency Paid Sick Leave and Expanded Family and Medical Leave (FML)

As part of the University’s efforts to assist employees during this time, the University is supplementing its current Sick Time and Family Medical Leave Act policies. Eligible employees may use Emergency Sick Leave and Expanded FML until June 30, 2021.

Please review the Frequently Asked Questions for additional information, or contact Human Resources.

Employees who provide or support essential healthcare or emergency responder services or functions may not be eligible for Expanded FML benefits described on this page. This includes, but is not limited to, employees who work in/for Health Sciences, Campus Health, UAPD, Facilities Management, and certain employees conducting essential research.

Emergency Paid Sick Leave

All eligible part-time and full-time employees, including student workers and graduate assistants/associates, are eligible for two weeks (80 hours prorated by FTE) of Emergency Paid Sick Leave if they are unable to work or telework due to any of the following reasons:

  • Ordered or advised to quarantine or isolate due to concerns related to COVID-19
  • Experiencing symptoms of COVID-19 or seeking medical diagnosis
  • Caring for any person who depends on the employee for care and who has been ordered or advised to quarantine or isolate due to concerns related to COVID-19
  • Caring for a child whose school, daycare, or normal childcare provider is closed/unavailable during the pandemic, including short-term closures due to a COVID-19 outbreak on the premises

Added reasons as of April 1, 2021

  • Receiving a COVID-19 vaccine or accompanying a family member who is unable to receive a vaccine independently
  • Not feeling well following vaccination or caring for a household member who does not feel well following vaccination
  • Seeking or awaiting the results of a COVID-19 diagnosis or test 

Emergency Paid Sick Leave reset on April 1, 2021, so all employees are eligible for two weeks of paid leave regardless of any leave taken before April 1.

Expanded Family and Medical Leave

All eligible part-time and full-time employees who have been employed for 30 days, including student workers and graduate assistants/associates, may be eligible for up to 12 weeks of Expanded FML if they are unable to work or telework while caring for a child whose school, daycare, or normal childcare provider is closed/unavailable during the pandemic, including a COVID-19 outbreak on the premises. Expanded FML may also be used for any of the purposes listed under Emergency Paid Sick Leave, if the employee expects to be unable to work or telework for more than 3 days.

All 12 weeks of Expanded FML are paid.

Please use the table below to determine eligibility, learn how to submit your request for leave, and clarify how to report time.

Although the FFCRA allows employers to limit the amount of pay an employee can receive while taking Expanded FML and certain types of Emergency Paid Sick Leave, at this time, the University is not applying any such limits or caps on pay. However, the President or his designee reserves the right to modify or reduce at any time the rate of pay provided when employees take Expanded FML and certain types of Emergency Paid Sick Leave consistent with applicable law.

Guidance For Emergency Paid Sick Leave And Expanded FML Usage

Are you totally or partially unable to telework for a reason that is not related to the COVID-19 pandemic? If yes, stop here as Emergency Paid Sick Leave and Expanded FML would not apply.

If You

You Are Eligible For

Use Time Code
Effective April 1, 2020

 Are unable to work or telework because you (1) are sick with confirmed or suspected COVID-19, according to a healthcare provider, (2) are experiencing symptoms of COVID-19 and seeking a medical diagnosis, (3) are obtaining a COVID-19 vaccine, or (4) are recovering from the effects of receiving a vaccine

80 hours of Emergency Paid Sick Leave (prorated by FTE).

Complete the request form and provide that to your supervisor.

PNEExempt employees
PNP – Non-exempt employees
PNG – Graduate assistants/associates
PNS – Student workers

Are unable to work or telework because you are (1) advised or ordered to self-quarantine or isolate by a public health official or physician because of COVID-19 concerns or (2) are awaiting the results of a COVID19 test following exposure

80 hours of Emergency Paid Sick Leave (prorated by FTE).

Complete the request form and provide that to your supervisor.

PNE – Exempt employees
PNP – Non-exempt employees
PNG – Graduate assistants/associates
PNS – Student workers

Are unable to work or telework because you are caring for a family member, household member, or other individual who is dependent on you for care and who (1) has been advised or ordered to quarantine or isolate for COVID-19 concerns, (2) is awaiting the results of a COVID-19 test following exposure, (3) is sick with confirmed or suspected COVID-19, (4) is obtaining a COVID-19 vaccine, or (5) is recovering from the effects of receiving a vaccine.

80 hours of Emergency Paid Sick Leave (prorated by FTE).

Complete the request form and provide that to your supervisor.

PNE – Exempt employees
PNP – Non-exempt employees
PNG – Graduate assistants/associates
PNS – Student workers

Are caring for a child whose school, daycare, or normal childcare provider is closed/unavailable due to COVID-19.

OR you are caring for a family member, household member, or other individual who is dependent on you for care and who (1) has been advised or ordered to quarantine or isolate for COVID-19 concerns, (2) is awaiting the results of a COVID19 test following exposure, (3) is sick with confirmed or suspected COVID-19, or (4) is recovering from the effects of receiving a vaccine.

AND you:

  1. are unable to work or telework for 3 or more days, and
  2. have been employed for 30 days, and
  3. have not exhausted your FML allotment in the last 12 months.

Up to 12 weeks of Expanded FML in addition to 80 hours of Emergency Paid Sick Leave (prorated by FTE).

Complete the request form and provide that to your supervisor.

12 weeks of Expanded FML:

FPCE – Exempt employees
FPCP – Non-exempt employees
FPCS – Student workers
FPCG – Graduate assistants/associates

Are caring for a child whose school, daycare, or normal childcare provider is closed/unavailable due to COVID-19

OR you are caring for a family member, household member, or other individual who is dependent on you for care and who (1) has been advised or ordered to quarantine or isolate for COVID-19 concerns, (2) is awaiting the results of a COVID19 test following exposure, (3) is sick with confirmed or suspected COVID-19, or (4) is recovering from the effects of receiving a vaccine.

AND you

  1. are unable to work or telework and
  2. have been employed for less than 30 days, or
  3. have exhausted your FML allotment in the last 12 months

80 hours of Emergency Paid Sick Leave (prorated by FTE)

Complete the request form and provide that to your supervisor.

PNE – Exempt employees
PNP – Non-exempt employees
PNG – Graduate assistants/associates
PNS – Student workers

 

You may combine reported work hours with these codes to extend your leave allowance.

If you are sick or caring for a spouse, child, or parent who is sick for non-COVID-19-related reasons, you may be eligible for basic FML. Contact your Human Resources Leave Advisor for more information.

If you exhaust and/or are not eligible for Emergency Paid Sick Leave and/or Expanded FML, but still need to take time off for a COVID-19 related reason, please contact your Human Resources Leave Advisor and your supervisor to discuss potential leave options. Also refer to the Time Reporting Guidelines