Families First Coronavirus Response Act (FFCRA)

Emergency Paid Sick Leave And Expanded Family And Medical Leave (FML)

As part of the University’s efforts to assist employees during this time and to comply with the Families First Coronavirus Response Act (FFCRA), the University is supplementing its current Sick Time and Family Medical Leave Act policies. Eligible employees may take the leaves described on this page beginning April 1, 2020.

Please review the Frequently Asked Questions for additional information, or contact Human Resources.

Employees who provide or support essential healthcare or emergency responder services or functions may not be eligible for Expanded FML benefits described on this page. This includes, but is not limited to, employees who work in/for Health Sciences, Campus Health, UAPD, Facilities Management, and certain employees conducting essential research.

Emergency Paid Sick Leave

All eligible part-time and full-time employees, including student workers and graduate assistants/associates, are eligible for two weeks of Emergency Paid Sick Leave if they are unable to work or telework due to any of the following reasons:

  • Ordered or advised to quarantine or isolate due to concerns related to COVID-19
  • Experiencing symptoms of COVID-19 or seeking medical diagnosis
  • Caring for any person who depends on the employee for care and who has been ordered or advised to quarantine or isolate due to concerns related to COVID-19
  • Caring for a child whose school, daycare, or normal childcare provider is closed/unavailable during the pandemic

This is in addition to any accrued sick leave.

Expanded Family and Medical Leave

All eligible part-time and full-time employees who have been employed for 30 days, including student workers and graduate assistants/associates, may be eligible for up to 12 weeks of Expanded FML if they are unable to work or telework while caring for a child whose school, daycare, or normal childcare provider is closed/unavailable during the pandemic.

The first two weeks of the Expanded FML is unpaid, however, Emergency Paid Sick Leave or any available accrued vacation, sick or compensatory time may be used during those two weeks. The remaining 10 weeks of Expanded FML are paid.

Please use the table below to determine eligibility, learn how to submit your request for leave, and clarify how to report time.

Although the FFCRA allows employers to limit the amount of pay an employee can receive while taking Expanded FML and certain types of Emergency Paid Sick Leave, at this time, the University is not applying any such limits or caps on pay. However, the President or his designee reserves the right to modify or reduce at any time the rate of pay provided when employees take Expanded FML and certain types of Emergency Paid Sick Leave consistent with applicable law.

Guidance For Emergency Paid Sick Leave And Expanded FML Usage

Are you totally or partially unable to telework for a reason that is not related to the COVID-19 pandemic? If yes, stop here as Emergency Paid Sick Leave and Expanded FML would not apply.

If You

You Are Eligible For

Use Time Code
Effective April 1, 2020

Are sick with confirmed or suspected COVID-19, according to a healthcare provider, or are experiencing symptoms of COVID-19 and seeking a medical diagnosis and are unable to work or telework.

80 hours of Emergency Paid Sick Leave (prorated by FTE).

Complete the request form and provide that to your supervisor.

PNEExempt employees
PNP – Non-exempt employees
PNG – Graduate assistants/associates
PNS – Student workers

Are advised or ordered to self-quarantine or isolate by a public health official or physician because of COVID-19 concerns and unable to work or telework

80 hours of Emergency Paid Sick Leave (prorated by FTE).

Complete the request form and provide that to your supervisor.

PNE – Exempt employees
PNP – Non-exempt employees
PNG – Graduate assistants/associates
PNS – Student workers

Are caring for a family, household member, or other individual who is dependent on you for care and who has been advised or ordered to quarantine or isolate for COVID-19 concerns and are unable to work or telework.

80 hours of Emergency Paid Sick Leave (prorated by FTE).

Complete the request form and provide that to your supervisor.

PNE – Exempt employees
PNP – Non-exempt employees
PNG – Graduate assistants/associates
PNS – Student workers

Are caring for a child whose school, daycare, or normal childcare provider is closed/unavailable due to COVID-19 and:

  1. are unable to work or telework, and
  2. have been employed for 30 days, and
  3. have not exhausted your FML allotment in the last 12 months.

Up to 12 weeks of Expanded FML and

80 hours of Emergency Paid Sick Leave (prorated by FTE).

The first 2 weeks of Expanded FML is unpaid, however, you may utilize the 80 hours of Emergency Paid Sick Leave or use accrued vacation, sick, or compensatory time during that time to continue pay if you choose. After the first 2 weeks of Expanded FML, any additional Expanded FML up to 10 weeks will be paid.

Complete the request form and provide that to your supervisor.

Emergency Paid Sick Leave (first two weeks):*

FPNE – Exempt employees
FPNP – Non-exempt employees
FPNS – Student workers
FPNG – Graduate assistants/associates

Additional 10 weeks of Expanded FML:

FPCE – Exempt employees
FPCP – Non-exempt employees
FPCS – Student workers
FPCG – Graduate assistants/associates

Are caring for a child whose school, daycare, or normal childcare provider is closed/unavailable due to COVID-19 and

  1. are unable to work or telework, and
  2. have been employed for less than 30 days, or
  3. have exhausted your FML allotment in the last 12 months

80 hours of Emergency Paid Sick Leave (prorated by FTE)

Complete the request form and provide that to your supervisor.

PNE – Exempt employees
PNP – Non-exempt employees
PNG – Graduate assistants/associates
PNS – Student workers

 

*Or you may choose to use your accrued vacation, sick or compensatory time.

You may combine reported work hours with these codes to extend your leave allowance.

If you are sick or caring for a spouse, child, or parent who is sick, you may also be eligible for basic FML. Contact your Human Resources Leave Advisor for more information.

If you exhaust and/or are not eligible for Emergency Paid Sick Leave and/or Expanded FML, but still need to take time off for a COVID-19 related reason, please contact your Human Resources Leave Advisor and your supervisor to discuss potential leave options. Also refer to the Time Reporting Guidelines

 

Additional information and FAQs can be found on the Department of Labor website.