Frequently Asked Questions:
Using Your Reduced Flex and Furlough Time
Last updated 8:00 am MST, Dec. 30, 2020
Dec. 30, 2020 - Employee participation in the Furlough and Furlough-Based Salary Programs will be reduced, which includes an end to pay reductions in December 2020.
For more information on each program, visit the webpages:
How do I know how much Personal Flex Time I need to take now that the University will stop pay reductions in December?
Adjusted Personal Flex Time requirements is provided on the Personal Flex Time table and on the Pay Reduction Tracking tile in UAccess Employee. Review our tile guidance document (PDF) for assistance.
If I have already taken all of the Personal Flex Time originally provided prior to the adjustments, will I be required to return those days to the University or provide some other form of reimbursement for those days?
No. If you have already taken more Personal Flex Time than the adjusted amount, the University will not recoup that time.
How long do I have to take my Personal Flex Time?
Fiscal employees will have until June 30, 2021, to take their Personal Flex Time. Academic employees will have until May 23, 2021, which is the end of the academic year.
What if I am unable to use all of my Personal Flex Time?
Adjusted hours in the Furlough-Based Salary Program will not roll over or be available to academic employees after May 23, 2021, and will not roll over or be available to fiscal employees after June 30, 2021.
What if I haven’t taken any of my Personal Flex Time?
If you haven’t taken any of your Personal Flex Time yet, you may use the newly adjusted time through June 30, 2021 (fiscal employees) or May 23, 2021 (academic employees). The Pay Reduction Tracking tile in UAccess Employee will be viewable until the end of the fiscal year. Review our tile guidance document (PDF) for assistance.
What does it mean if the Pay Reduction Tracking tile in UAccess Employee shows a negative number of Personal Flex Time hours?
If you see a negative number, you have exhausted the Personal Flex Time available to you and do not have any more time available to take.
What if I planned to use my full amount of Personal Flex Time (prior to the reduced participation adjustments) for an upcoming vacation?
If you do not have enough remaining Personal Flex Time, you can consider using vacation time. As with any time off, work with your supervisor to discuss and schedule your time off.
Will my percentage of pay reduction be less as a result of pay reductions ending in December 2020?
Yes, you will receive less of a pay reduction over the course of the fiscal year. You will continue to see the same percentage reduction each pay period until the end date of your program, but overall the reduction will be less.
Will my benefits be affected when my pay reduction ends?
Your eligibility for benefits, such as health and dental insurance, are not affected. There is also no impact to the accumulation of paid annual leave, paid sick leave, and retirement service credits.
What is affected:
- Voluntary life insurance (Hartford only) and voluntary short-term disability insurance benefits and premiums are calculated based on earnings and, therefore, can increase slightly.
- Long-term disability benefits and premiums under the Arizona State Retirement System are calculated as a percentage of earnings and, therefore, will increase slightly.
- Arizona State Retirement System and Optional Retirement Plan contributions are calculated as a percentage of earnings and, therefore, will increase. ASRS participants should contact ASRS for help determining how their pension may be impacted.
How do I know how many furlough days I need to take now that the University has reduced my number of required days?
Adjusted furlough time requirements is provided on the Furlough Days table and on the Pay Reduction Tracking tile in UAccess Employee. Review our tile guidance document (PDF) for assistance.
How long do I have to take my Furlough days?
Employees participating in the Furlough Program will have until May 23, 2021 (academic employees), or June 30, 2021 (fiscal employees).
What if I am not able to take my furlough days by the May 23, 2021 (academic employees) or June 30, 2021 (fiscal employees) end dates?
As an employee in the furlough program, you are expected to take your unpaid furlough days. An employee who does not take their required furlough days before the program end dates (May 23, 2021, for academic employees and June 30, 2021, for fiscal employees), may have to pay back the time to the University. If you have not already done so, please work with your supervisor or unit leader to schedule and take your required furlough time before the program end dates.
What if I’ve already taken more furlough days than is required with the adjustments? Will I be reimbursed for those additional furlough days?
For those who were proactive in taking their furlough days, Human Resources is working with Payroll to determine a process for repayment. We will communicate that process as soon as possible.
Why is the end date for pay reductions earlier for academic employees paid over 9 months than for employees paid over 12 months?
The end date for employees paid over 9 months is earlier than the end date for employees paid over 12 months because academic employees on the 9/12 Pay Option began receiving their academic year pay on July 1. Because the Furlough-Based Salary Program did not begin until August 10, they did not have a pay reduction for the first three pay periods of their pay plan. Ending the pay reductions sooner for employees paid over 9 months ensures equity across all academic-year employees.
Who should I contact if my Pay Reduction Tracking tile in UAccess Employee is incorrect?
You can contact Human Resources at: HR-COVID19-Questions@email.arizona.edu