Human Resources COVID-19 Guidance

Last updated  8:00 am MST, Dec. 30, 2020

Review this page for updates and guidance from Human Resources on COVID-19. Information is updated often, so please check back regularly.
 
 
 

Contact Human Resources with additional questions

Be sure to also visit the University's central COVID-19 webpage.

Return to Workspaces

The University is preparing for the re-introduction of in-person activities on our campuses. Your department/unit and direct supervisor will provide more specific information in the coming months, including an anticipated return-to-campus date for your role. In preparation, please review this information.

Return to Workspaces Employee

All Employees

Employees who return to campus in any capacity must follow the UArizona policy and guidance for Safe Return to Workspaces outlined on this page.
 
 

Information for All Employees

Return to Workspaces Supervisor

Supervisors

Supervisors, visit this page to familiarize yourself with our positive case protocols, the process for prepping your workspaces, and guidance on speaking with employees.
 

Information for Supervisors

Face Coverings

The University has issued a university-wide Administrative Directive requiring the use of face coverings to promote campus health and safety.
 
 

Guidance          Compliance

Take These Two Steps Before Returning to Workspaces

1. Required Employee Safety Training (16 minutes)

Special guest Brian Jeffries (The "Voice of the Wildcats") narrates this training exclusively for University employees, DCCs, and volunteers. Support the health and safety in our university workspaces.

Enroll through EDGE Learning
Log in and search for "UA COVID-19 Return to Work Safety Training"

2. Required Wildcat WellCheck

University employees and DCCs are required to complete the Wildcat WellCheck every day they plan to be onsite at any UArizona location.
 

Learn About Wildcat Wellcheck


Furlough and Furlough-Based Salary Programs

The University will implement Furlough and Furlough-Based Salary Programs August 10, 2020 – June 30, 2021, in recognition of the extreme financial crisis resulting from the unprecedented impact of the COVID-19 pandemic.

Those not participating include student employees, graduate teaching and research assistants and associates, postdoctoral scholars who serve under the Conditions of Postdoctoral Service (UHAP Chapter 12), and anyone on an H-1B visa. Employees whose full-time (1.0 FTE) gross annualized pay (PDF) is less than $44,500 ($21.39/hour for hourly employees) are also exempt.

Announcement December 30

Please view President Robbins' December 30 announcement. View the follow-up announcement from Lisa Rulney, Senior Vice President & Chief Financial Officer and Helena Rodrigues, Vice President & Chief Human Resources Officer.
Employee participation in the Furlough and Furlough-Based Salary Programs will be reduced, which includes an end to pay reductions in December 2020.

Furlough and Personal Flex Time will be adjusted accordingly but can continue to be used through May 23, 2021 (academic employees), or June 30, 2021 (fiscal employees).

The tile and reports in UAccess will be updated, and additional guidance will be provided during the first few weeks of January.

View the FAQ webpage            View the Personal Flex Time Table (PDF)            View the furlough Table (PDF)

Important Dates New as of December 30, 2020

 

Dec. 1, 2020:

Pay reductions end for employees paid over the 9-month academic year. Retroactive adjustments to pay will be made in early 2021.
Why the earlier end date? View the FAQs here.

 

Dec. 27, 2020:

Pay reductions end for fiscal employees, including employees on the 9/12 Pay Plan Option.

 

May 23, 2021:

The last day for academic employees, including those paid on the 9/12 Pay Plan Option, to take furlough or Personal Flex Time.

 

June 30, 2021:

The last day for fiscal employees to take furlough or Personal Flex Time.

Furlough Program

The Furlough Program will be implemented only for employees who have time funded by sponsored awards. If you charge any time to sponsored projects, you will participate in this program only.

Learn About the Furlough Program

Furlough-Based Salary Program

The Furlough-Based Salary Program will be implemented for all other participating employees.
 

Learn About the Furlough-Based Salary Program

Notices of Appointment for Fiscal and Academic Employees

If you are a participant in the Furlough-Based Salary Program, you will be issued a new Notice of Appointment in early 2021 for the remainder of the contract term. The new NOA/NOR will reflect your salary at the level before implementation of Furlough-Based Salary Program. View the FAQs for information on Notice of Appointments and Notice of Reappointments.

To review your pay before and after implementation of the Furlough Based Salary Program, please use the following resources in UAccess Employee:

  • UAccess—Employee / Manager Self Service—Payroll & Compensation—Compensation History

  • UAccess—Employee / Manager Self Service—Pay Reduction Tracking Tile (click on the tile to review your pay)


Remote Work Resources

Help for employees and supervisors in structuring and planning for remote work.

Remote/Flexible Work Guidelines

Tools, information, and ideas for navigating remote work.
 

Guidance for working remotely

Technical Support

Information Technology’s COVID-19 web page for support working remotely.

Support for Working Remotely


Leaves and Support for Families

Human Resources encourages employees to consider their individual situation and review all options and support available to them. Please review these options available to you.

Emergency Paid Sick Leave/Expanded Family Medical Leave

Congress recently passed the Families First Coronavirus Response Act (FFCRA) (PDF). As part of the University’s efforts to assist employees during this time and to comply with the FFCRA, the University is supplementing its current Sick Time and Family Medical Leave Act policies.

Learn how to request and report Emergency Paid Sick Leave and Expanded FML.

Emergency Paid Sick Leave and Expanded FML

For Parents

We know that parents are facing additional challenges with childcare and schooling during this difficult time. We also know that there’s no one-size-fits all solution that will work for everyone. Review the University's variety of resources to support employees' diverse family needs.

Support for Parents


Supervisor COVID-19 Guidance

COVID-19 poses many challenges for managers. The Furlough and Furlough-Based Salary Programs will reduce capacity, while individual needs and work modifications may change duties and how we communicate.

Re-Prioritize, Re-Assess,
Re-Launch

To help you manage your team during this time, we offer resources categorized in three steps: Re-Prioritize, Re-Assess, and Re-Launch.

View Three-Steps Guidance

On-Demand Webinar Recordings

On-Demand Webinar Recordings

Recorded, virtual workshops, hosted by Human Resources, to support supervisors during the COVID-19 pandemic. Connect, learn, and share experiences.

View The Recordings

Return to Workspaces Supervisor

Return to Workspaces
 

Supervisors, visit this page to familiarize yourself with our positive case protocols, the process for prepping your workspaces, and guidance on speaking with employees.

View The Return Guidance

Have you seen the UArizona Support and Resiliency Hub?

Coaching, articles, and daily digital meetups, just for UArizona employees during the novel coronavirus pandemic.

Visit the Support and Resiliency Hub