Fully benefits-eligible employees, who are regularly scheduled to work 20 hours or more per week (.50 FTE) in a position that is six months or more in duration are eligible to receive holiday pay for each holiday designated by the University. Ten holidays are normally selected by the University President each year, which typically include:
- Independence Day
- Labor Day
- Veterans Day
- Thanksgiving Day
- Day after Thanksgiving
- Christmas Day
- One "floating" holiday associated with Christmas Day
- New Year's Day
- Martin Luther King Jr. Day
- Memorial Day
Designated holidays that fall on a Saturday or Sunday shall normally be observed on a Friday or a Monday.
Employees must work or be on an approved paid status on their last scheduled workday before and first scheduled workday after the holiday to qualify for holiday pay. Holidays occurring during scheduled paid absences will not be charged against vacation or paid sick time.
Employees who are on an unpaid leave of absence: Employees will not be paid for holidays occurring during an excused or unexcused unpaid leave of absence or any other absence without pay. Academic-year employees do not receive holiday pay for holidays falling within their non-work period.
Employees required to work on a holiday: In the event that an employee's regular day off falls on a holiday that employee will receive an alternative day off with pay in the same pay period. Employees shall receive either an alternate day off with pay or holiday pay in addition to regular pay for the time worked if required to work on a holiday. The determination of which shall apply is at the department's discretion.
Employees shall be paid on a prorated basis for designated holidays based upon their regularly scheduled total pay period hours. To calculate holiday pay for eligible employees whose regularly scheduled pay period hours are at least half time but less than full time, multiply 8 hours by the employee's full-time equivalency.
Example: An employee who is regularly scheduled to work 60 hours per pay period, or .75 FTE receives .75 × 8 = 6 hours of holiday pay.
At departmental discretion, employees whose normal workday exceeds 8 hours within an 80-hour pay period. For instance, 8 ten-hour days may be paid holiday pay in excess of 8 hours per holiday. However, the maximum hours of holiday pay per fiscal year is limited to 80 hours.
Upon termination, employees shall be paid for any holiday pay earned during the immediately preceding pay cycle and approved by the administrative supervisor but not yet received.