Accounting Assistant

Position Type:

Purpose of Classification:

Performs routine and repetitive clerical accounting and bookkeeping duties following established procedures to accomplish duties. Advice and assistance are readily available and difficult or unusual problems are usually referred to supervisor.

Distinguishing Characteristics:

This is first in a series of three classifications. It is distinguished from the Accounting Assistant Senior classification in that incumbents typically are supervised closely and are not required to independently make decisions or judgments. Tasks are typically narrow in scope and incumbent follows specific and detailed clerical accounting procedures.

Example of Duties:

  • Maintains and makes necessary adjustments to various records and/or logs such as journals, payroll/time reports or property records.
  • Verifies amounts and codes on various forms for accuracy.
  • Sorts documents and posts debits/credits to proper account; balances entries and makes necessary corrections.
  • Verifies statement items and totals with department records.
  • Reconciles simple bank statements or department records.
  • Makes and checks necessary calculations.
  • Answers inquiries regarding work being performed.
  • Prepares forms or encodes materials for data input.
  • Prepares or checks invoices, requisitions and other documents for processing; encodes and obtains approval when necessary.
  • Compiles routine numerical information for report purposes by hand or by running routine recurring reports on internal computer records.
  • Performs clerical duties such as sorting mail, filing and typing; operates variety of general office equipment.

Knowledge, Skills, and Abilities:

  • Knowledge of bookkeeping practices and principles.
  • Knowledge of basic business math.
  • Skill in maintaining accounting or bookkeeping records.
  • Ability to effectively communicate.

Minimum Qualifications:

  • One year related experience; OR,
  • Any equivalent combination of experience, training and/or education approved by Human Resources.
Created Date:
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