Accounts Payable Manager
Purpose of Classification:
Plans, organizes, and manages the operations and activities of a centralized accounts payable function. Supervises employees, monitors activities, and satisfies reporting requirements. Proceeds on own initiative with little guidance.
This is second in a series of two classifications and is distinguished from the Accounts Payable Operations Coordinator in that incumbents in the Accounts Payable Manager classification are responsible for decision making, policy development and implementation of decisions and/or policies.
Example of Duties:
- Supervises the activities of subordinates.
- Reviews accounts payable documents prepared by subordinates for accuracy, completeness and conformance to policy; authorizes for payment.
- Creates and implements changes to work assignments, methods or procedures to meet operational needs, improve accuracy and efficiency of the accounts payable system.
- Analyzes, resolves and answers complex or difficult problems presented by subordinates and university staff, students, faculty or vendors.
- Formulates, recommends and implements changes to department policy or procedure to ensure integrity of the accounts payable system; interprets policy and advises university staff, faculty or students of appropriate changes to policies and procedures.
- Recommends modification to existing system and implements modifications through coordination with all units involved in accounts payable production.
- Ensures accurate entry of transactions to accounting system.
- Educates university faculty and staff regarding Accounts Payable and travel policies and procedures.
- Ensures compliance with federal and state regulations governing payment to vendors including companies or consultants.
- Directs selection of outside vendors providing accounts payable services to the university.
- Reviews statistical reports submitted by staff to monitor activities, anticipate problems and ensure accurate recording of transactions submitted to financial systems.
- Oversees maintenance of disbursement record retention which requires initiating and reviewing retention schedules based on knowledge of federal and state regulations; implements changes to procedure and policy as required.
Knowledge, Skills, and Abilities:
- Knowledge of principles, practices, regulations and procedures as they relate to purchasing and accounts payable.
- Knowledge of accounting principles, practices and methods as they apply to financial statements.
- Knowledge of supervision principles and practices.
- Knowledge of the application of data processing techniques to accounting systems.
- Skill in preparing accurate and complete financial reports from accounting records.
- Skill in public relations.
- Ability to effectively communicate.
- Bachelor's degree in Business Administration or related area AND two years accounts payable or accounting or related experience which included one year supervisory experience; OR,
- Six years of progressively responsible accounts payable or accounting or directly related experience which included one year supervisory experience; OR,
- Any equivalent combination of experience, training and/or education approved by Human Resources.