Accounts Payable / Receivable Operations Coordinator
Purpose of Classification:
Plans, organizes and manages the operations and activities of a centralized disbursement function which includes responsibilities for Travel, Data Entry and Invoice Processing. Supervises employees, monitors activities and ensures reporting requirements are met.
This is first in a series of two classifications. It is distinguished from the Accounts Payable Manager in that incumbents assist in decision making, policy development and implementation with emphasis on technical expertise and day to day operating decision making.
Example of Duties:
- Supervises the activities of subordinates.
- Creates and implements changes to work assignments, methods or procedures to meet operational needs, improve accuracy and efficiency of the related systems.
- Analyzes, resolves and answers complex or difficult problems presented by subordinates and university staff, students, faculty or vendors.
- Recommends and assists in implementing changes to departmental policy or procedure to ensure integrity of the related systems.
- Provides Accounts Payable and Travel policy and procedure training for university faculty and staff.
- Communicates compliance problems to supervisor for resolution.
- Reviews statistical reports submitted by staff to monitor activities, anticipate problems and ensure accurate recording of transactions submitted to financial systems.
- Oversees maintenance of disbursement record retention which requires recommending revisions to the existing schedule and procedures.
- Determines if financial and internal controls are adequate to meet management objectives and makes recommendations for improvements; recommends and implements security and system control procedures.
- Reviews and evaluates computer hardware and software to determine its usefulness and appropriateness as related to existing or proposed administrative systems; assists with the development of preliminary and detailed system design documents for in-house and vendor computer systems.
- Performs research, including conferring with vendors, to resolve technical questions and problems related to computer hardware and software.
Knowledge, Skills, and Abilities:
- Knowledge of principles, practices, regulations and procedures as they relate to purchasing and accounts payable.
- Knowledge of supervisory principles and practices.
- Knowledge of the application of data processing techniques relating to accounting systems.
- Knowledge of automated and manual management information system design.
- Knowledge in forms design and procedures development.
- Skill in public relations.
- Ability to effectively communicate.
- Bachelor's degree in Business Administration or related area AND one year in accounts payable, accounting or related experience which includes one year of supervisory experience; OR,
- Five years of progressively responsible accounts payable, accounting or directly related experience which includes one year of supervisory experience; OR,
- Any equivalent combination of experience, training and/or education approved by Human Resources.