Facilities Events Coordinator

Position Type:

Purpose of Classification:

Responsible for set-up of furniture and audio visual equipment in conference rooms, banquet rooms and University mall. Directs personnel in furniture and audio visual equipment set-up assignments. Supervises student assistants, temporary facilities personnel and housekeeping personnel through scheduling, assigning tasks, training and assisting with performance management.

Distinguishing Characteristics:

This classification reports to the Facilities Events Services Supervisor. This is the first in a series of two classifications. Lifting at 25 to 75 pounds unassisted is required for this position.

Example of Duties:

  • Assigns and inspects the work activities of set-up team, schedules and inspects the work
  • Develops and implements training programs for set-up and housekeeping personnel. Assists in performance evaluation of personnel.
  • Inspects the work of housekeeping personnel to assure accuracy, compliance with contract and cleanliness of set-ups.
  • Recommends purchases of cleaning equipment and materials and maintains supply storeroom.
  • Recommends new methods to promote efficiency and supply cost reduction.
  • Participates in department planning and assessment activities. Represents Facilities Events Supervisor at staff meeting and/or committees. Participates in Operations staff training activities.
  • Meets with customers to insure customer satisfaction and meet pre-event requests from customers.
  • Assists in preparation of room set-ups for conferences, banquets, concerts and mall events as needed.
  • Provides audio visual equipment and other equipment at customers request.
  • Participates in custodial projects including buffing, stripping, waxing floors and carpet cleaning.

Knowledge, Skills, and Abilities:

  • Knowledge of room settings including conferences, banquets, concerts and outdoor mall events.
  • Knowledge of audio visual equipment maintenance.
  • Knowledge of custodial equipment cleaning, products, techniques and standards.
  • Ability to effectively communicate through writing and speaking.
  • Ability to direct and supervise the tasks of facilities events personnel and student worker.

Minimum Qualifications:

  • Three years of conference room set-up with furniture and audio visual and sound systems equipment.
  • Possession of a Class II Arizona driver's license upon employment.
Created Date:
Revised Date: