Financial Aid Data Input Supervisor

Position Type:

Purpose of Classification:

Supervises subordinate clerical staff in the collection, review and data input of financial information provided by students applying for financial aid. Incumbents in this classification input data and review information for completeness and accuracy.

Distinguishing Characteristics:

This is a specialized class and not part of a series and has signatory responsibility to certify that financial reporting requirements have been completed.

Example of Duties:

  • Supervises two or more full-time employees, or their equivalent, on a regular basis.
  • Makes decisions regarding hiring, evaluation, promotion and termination of employees, or makes related recommendations that are given particular weight.
  • Reviews students' financial aid information to ensure forms have been completed correctly and notifies students of missing or conflicting information.
  • Reviews applicant files to certify that students have met government and institutional requirements for financial aid request.
  • Enters information from applications into automated financial aid system, according to established procedures.
  • Signs application files to certify that students have met government and institutional requirements for financial aid request.
  • Reviews system generated financial aid awards to ensure that students have not been over awarded and that system generated messages and/or letters are correct.
  • Requisitions financial aid applications forms to maintain inventory levels of documents.
  • Files folders and documents according to established filing procedures.
  • Compiles data on current and historical activities of office.

Knowledge, Skills, and Abilities:

  • Knowledge of government rules, regulations, guidelines and procedures related to financial aid.
  • Knowledge of supervisory techniques.
  • Skill in entering data accurately.
  • Skill in making simple calculations.
  • Ability to effectively communicate.

Minimum Qualifications:

  • Associate's degree in Business or Public Administration or related field AND two years experience in financial aid processing environment; OR,
  • Four years of directly related experience; OR,
  • Any equivalent combination of experience, training and/or education approved by Human Resources.
Created Date:
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