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Monitoring Tools for Departments

Posted:  April 10, 2014
Last Updated: October 27, 2014

To ensure compliance with requirements under the Patient Protection and Affordable Care Act (ACA) and the Arizona State Retirement System (ASRS), it is essential for departments or units to monitor the employment of and hours worked by non-benefits-eligible and non-retirement-eligible employees.   There are several dashboards available in UAccess Analytics to assist departments with this.  The four dashboards are described below and can be found on the Business Manager Home Page.

  • Affordable Care Act (ACA) dashboard  –  This dashboard displays any non-benefits-eligible employee who may be approaching benefits- eligibility under the ACA as a result of working 30 or more hours per week.  The dashboard does not average hours, but is designed to alert you of employees in your department who may be working more hours than intended.  Additional information and instructions on using the dashboard are available. For information on calculating average hours work when there is a break in service or time is not reported, click here.
  • Weekly Reported Time for ACA dashboard – Used in partnership with the ACA dashboard described above, this dashboard displays the weekly reported time for non-benefits-eligible employees across all positions they hold.  For exception time reporters, hours are displayed based on FTE.
  • Retirement-Eligibility dashboard – This dashboard displays ancillary employees, student workers and graduate assistants/associates (GAs) who are approaching retirement- eligibility. Additional information and instructions on using this dashboard are available.  
  • Unenrolled Student Workers - This dashboard displays student workers who are not enrolled or are enrolled in less than six credit hours. These students should not be employed in a student worker position.  Data are up-to-date as of the prior Sunday.