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Affiliate Partner Guidelines

Background

The University has established relationships with designated organizations that support the University’s mission through regular and sustained effort. These guidelines describe the qualifications for individuals from these organizations to be designated as Affiliate Partners.

Definitions

Affiliates: Individuals who are not students or employees, and who represent a designated organization that supports the University’s mission. Affiliates serve the University in many ways, including providing vital professional expertise.

 Affiliate Partners: Individuals who work at agencies, institutions, hospitals, and clinics that have been afforded contractual affiliate status by the Office of the Provost and who directly contribute service to the academic or research mission of the University.  Affiliate Partners have a defined leadership role codified in a contract. This role includes supervising University employees, leading blocks, or conducting research on the University’s behalf.

Criteria

Affiliate Partners meet the following criteria:

Affiliate Partner Contract Requirements

  • The Affiliate Partner is an individual for whom the University is purchasing a specific FTE as defined in a contract.

  • The contract is an arms-length transaction and the compensation received for providing service to the University is consistent with either fair market value or the rate at which the University would typically employ the individual.

Affiliate Partner Leadership Roles

Affiliate Partners fill roles in which they

  • lead a team composed of UA employees, students, Affiliates, and others.

  • have discretion to design, direct, and modify the key elements of a program under the supervision or oversight of a UA employee.

  • have a physical work presence within UA space and a need for access to tools, resources, and services typically provided to UA employees.

  • engage in activities that will commit the University financially, including but not limited to purchasing goods and services for University use, developing new programs or executing existing programs, and other such activities.

  • manage and supervise UA employee(s), including conducting employee performance appraisals/evaluations, making hiring decisions, and/or making recommendations about continued employment.

College or Unit Responsibilities for Affiliate Partners

In utilizing the services of an Affiliate Partner, a college or unit will

  • bear all responsibility for Affiliate Partners and any costs they incur.
  • provide appropriate oversight of Affiliate Partners.
  • implement appropriate controls to ensure proper stewardship and utilization of the UA resources afforded to Affiliate Partners.
  • renew the Affiliate Partner relationship annually if the Affiliate Partner’s services are consistent with continued University needs.