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Educational Benefits

Overview

Qualified Tuition Reduction/Educational Assistance Plan (QTR/EAP) and the Domestic Partner Tuition Program (DPTP) allow eligible employees, their spouses or partners, and dependent children to enroll at reduced tuition rates. This benefit may be used for regular semesters (Spring and Fall), winter session, or summer sessions (Pre-Session, Summer I, and Summer II). Courses offered for credit through the Outreach College are also eligible for QTR and DPTP. Correspondence courses are not eligible for QTR and DPTP. Please contact the Outreach College directly for more information: (520) 621-7724

Graduate Assistants or Associates (GA) receive a tuition benefit as part of their position.

Faculty, Administrators, Appointed Personnel, and Classified Staff whose employment is .50 FTE or greater for a period of at least six months are eligible to participate in QTR or DPTP for themselves or their qualifying family members. Retired employees with Official UA Retirement Status are also eligible.

Active employees (DPTP and QTR) apply online through UAccess Employee.  Retirees, affiliates and employees on long-term disability are not able to access the online system to apply for QTR and must complete the paper application form. Once an application has been approved by Human Resources, the Bursar’s Office will adjust student account balances within 48-72 hours. Please contact the Bursar’s Office for more information about tuition and student accounts: (520) 621-3232

Center for Professional Development

The Center for Professional Development offers a variety of professional development courses designed to enhance employees’ skills and competencies. Professional development courses are free of charge, open to fully benefits-eligible employees, and offered at various times throughout the year. Click here to learn more.

Qualified Tuition Reduction (QTR) and Educational Assistance Program (EAP)

The Arizona Board of Regents provides a Qualified Tuition Reduction (QTR) and Educational Assistance Program (EAP) that enables eligible active employees or official retirees, along with their spouses and legal dependent children, to enroll in courses of study at reduced tuition rates. The QTR/EAP is reciprocal among the three state universities.

The QTR benefit extends to employees on leave of absence, affiliates, and under specific conditions, to the surviving spouse or dependent children of a deceased employee. Classified Staff may continue to participate in QTR for 12 months after being laid off from the UA.

Frequently Asked Questions about Qualified Tuition Reduction

Qualified Tuition Reduction in conjunction with Graduate Assistant/Associate Tuition Remission

Graduate Assistant and Associate (GA) positions provide a tuition benefit. Hires are considered in-state residents for tuition purposes, and the base graduate* in-state tuition is covered fully with a .50 FTE appointment (20 hours per week) or at 50% for less than .50 FTE. GA's who are entitled to tuition benefits through Qualified Tuition Reduction (QTR) must choose between the two benefit options. The GA tuition remission applies automatically to the hire’s account, whereas the GA must apply for QTR each semester. Anyone who chooses GA tuition remission should not file the QTR form with Human Resources.

Graduate Tuition Scholarships in conjunction with Qualified Tuition Reduction or Graduate Assistant/Associate Tuition Remission

Graduate Tuition Scholarships (GTS) may offset any portion of the base tuition that the QTR does not cover. The GTS award will apply after the QTR goes into effect.

GA's working less than .50 FTE may use GTS in conjunction with the GA tuition remission to cover any remaining base tuition. (Note that a GA at .50 FTE cannot use the GTS, as all base tuition is covered as a benefit of the position).

For GA tuition remission information:                                                                                            https://grad.arizona.edu/funding/ga

For GTS information:
http://grad.arizona.edu/financial-resources/ua-resources/meritorious-awards/gts

*base means that any differential tuition or program fees are not covered

Domestic Partner Tuition Program (DPTP)

The University of Arizona also offers a Domestic Partner Tuition Program (DPTP) to qualified University employees and official retirees who have domestic partners. The DPTP benefit is extended to domestic partners of eligible employees and their legal dependent children to enroll in courses at reduced tuition rates at the University of Arizona (UA) only.

Eligibility for DPTP does not extend to University affiliates, employees who have been laid off or are on long-term disability, or the surviving domestic partner/dependents of a deceased employee.

UA employees and their domestic partners must provide evidence of registration with an entity such as the City of Tucson Domestic Partnership Registry in order for their partners and their partners’ eligible dependents to participate in DPTP. For complete guidelines about the City of Tucson Domestic Partnership Registry, visit the city’s website at https://www.tucsonaz.gov/hr/civil-unions

Taxation of QTR and DPTP Benefits

In some circumstances educational benefits are taxable. Consult the following guidelines:                    Tuition Benefits Taxation Guidelines

Eligibility

Qualified employees are Faculty, Administrators, Appointed Personnel, and Classified Staff whose employment is .50 FTE or greater for a period of at least six months. Retirees with official UA retirement status are also eligible.

Eligibility for a Dependent Child
To be eligible for dependent tuition reduction, the child must:

1. meet the definition of "child" as defined under IRS §152(f)(1). Section 152(f)(1) defines "child" as a son, daughter, stepson, stepdaughter, adopted child, or foster child.

AND

2. be claimed as your dependent for federal tax purposes, either as a qualifying child or qualifying relative. The online application will require information necessary to determine dependent eligibility. Click here to see the information that will be requested.


Guidance is also available at www.irs.gov in Publication 501: Exemptions, Standard Deduction, and Filing Information. Please see the section on "Exemptions for Dependents."

Eligible Credit Hours

Fully benefits-eligible employees and their spouses or domestic partners may register for 1 to 9 credit hours per regular semester or for 1 to 6 credit hours per summer session at the reduced tuition rate of $25.00 plus any laboratory or course fees.  Eligible dependent children who register for 1 or more credit hours will pay 25% of resident tuition plus any laboratory or course fees. Eligible dependent children who register for one 1 or more credit hours in UA Online will pay 25% of the UA Online per-unit fee.

Eligible employees must be employed on the first day of an academic semester or session in order to use the QTR or DPTP for that academic semester or session. A separate application must be submitted for each fall and spring semester.  Only one application is required for all summer sessions.
 

Eligibility Guidelines for QTR/EAP                                                                                                            Eligibility Guidelines for DPTP

Deadlines

The last day to submit an application for the QTR/EAP and DPTP program is the 35th day of the semester for the fall and spring semesters for which the tuition reduction will be applied. The last day to submit an application for all summer sessions is the last day for refunds for Summer Session 1.

Spring Semester 2016:  February 22, 2016
Summer I 2016 and Summer II 2016:  July 13, 2016
Fall Semester 2016:  September 26, 2016

How to Apply

Active employees (DPTP and QTR) apply online through UAccess Employee.  After logging in, select Main Menu > Self Service > Education Assistance Plan > EAP Application Form. For detailed instructions on completing the online application, select one of the following:

Retirees, affiliates and employees on long-term disability are not able to access the online system to apply for QTR and must complete the paper application form.

Verifying Application Status

Once you have submitted your application online, you can view the eligibility status of that application in UAccess Employee at any time. After logging in, select Main Menu > Self Service > Education Assistance Plan > EAP Application Review. To view a specific application, enter your transaction number and click "Search."  If you do not know your transaction number, you may click "Search" to view all submitted applications.

Once an application has been approved by Human Resources, the Bursar’s Office will adjust student account balances within 48-72 hours. Please contact the Bursar’s Office for more information about tuition and student accounts: (520) 621-3232

Links to Policy

Useful Links  

Bursar's Office
Financial Services Office
Office of the Registrar
Office of Scholarships and Financial Aid