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Educational Benefits

Overview

The University of Arizona and the Arizona University System offer three options for UA employees and their families to further their education at reduced tuition rates. These are

Qualified Tuition Reduction (QTR): This ABOR-sponsored benefit allows full-benefits eligible employees, retirees, their spouses, and dependents, along with certain affiliates, to take undergraduate-level courses at substantially reduced tuition rates. This program is available for courses at any of the three state universities.

Educational Assistance Program (EAP): This ABOR-sponsored benefit parallels QTR but is available for graduate-level courses at any of the three state universities. The main difference is that, for the employee, any benefit amount over $5,250 is taxed through payroll. For dependents taking graduate-level courses, all tuition benefits received are taxable (see below).

Domestic Partner Tuition Program (DPTP): This UA-sponsored program extends QTR (undergraduate tuition) and EAP (graduate tuition) benefits to UA employees’ domestic partners and their dependents. DPTP is available only for courses at the University of Arizona.

Frequently Asked Questions about Tuition Reduction Programs

Eligibility

Qualified Tuition Reduction and Educational Assistance Plan

Employees: Faculty, administrators, appointed personnel, and classified staff whose employment is .50 FTE or greater for a period of at least six months are eligible to participate in QTR/EAP.

Individuals must be employed at the University on or before the first day of classes for the academic semester or session for which they wish to apply QTR/EAP benefits. Visit the UA academic calendar for specific dates.

Spouses and Dependents: Spouses of eligible employees receive tuition reduction on the same terms as employees.

A child is eligible for dependent tuition reduction if that child

  1. Meets the definition of "child" as defined under IRS §152(f)(1). Section 152(f)(1) defines "child" as a son, daughter, stepson, stepdaughter, adopted child, or foster child.

and

  1. Is claimed as your dependent for federal tax purposes, as either a qualifying child or qualifying relative. The online application will require information necessary to determine dependent eligibility. Click here to see the information that will be requested.

Guidance is also available at www.irs.gov in Publication 501: Exemptions, Standard Deduction, and Filing Information. Please see the section on "Exemptions for Dependents."

Retirees: Employees who retire from the UA with Official Retirement Status remain eligible for QTR/EAP benefits for themselves and their spouses and dependent children.

Former Employees & Employees on Leave of Absence:

  • Employees on an approved leave of absence, and their spouses and eligible dependent children, continue to be eligible for the QTR/EAP benefits for the duration of the approved absence.
  • Classified staff employees who are laid off following at least 5 consecutive years of satisfactory service, along with their spouses and dependent children, remain eligible for QTR/EAP benefits for 12 months following layoff.
  • Spouses and dependents of deceased employees may remain eligible for QTR/EAP benefits. Please consult the Qualified Tuition Reduction policy.

Affiliates: Some affiliates and their qualifying dependents are eligible for QTR/EAP. Please consult the table at http://hr.arizona.edu/employees-affiliates/affiliates/approved-affiliate-institutions to determine eligibility.

Domestic Partner Tuition Program (DPTP)

The DPTP benefit is extended to domestic partners of eligible employees and their legal dependent children to enroll in courses at reduced tuition rates at the University of Arizona only. UA employees and their domestic partners must provide evidence of registration with an entity such as the City of Tucson Domestic Partnership Registry in order for their partners and their partners’ eligible dependents to participate in DPTP. For complete guidelines about the City of Tucson Domestic Partnership Registry, visit the city’s website at https://www.tucsonaz.gov/hr/civil-unions

Eligibility for DPTP does not extend to University affiliates, employees who have been laid off or are on long-term disability, or the surviving domestic partner/dependents of a deceased employee.

Eligibility Guidelines for QTR/EAP
Eligibility Guidelines for DPTP

Eligible Credit Hours

Note that QTR/EAP/DPTP discounts tuition only. The student remains responsible for all laboratory and course fees.

This benefit may be used for regular semesters (Spring and Fall), winter session, or summer sessions (Pre-Session, Summer I, and Summer II).

Online Courses: The tuition reduction described below applies to credit-bearing online courses on the same terms as traditional courses.

Employees & Spouses/Domestic Partners: Fully benefits-eligible employees and their spouses or domestic partners may register for 1 to 9 credit hours per regular semester or for 1 to 6 credit hours per summer session at the reduced tuition rate of $25.00 plus any laboratory or course fees. 

Employees and spouses may register for additional courses but pay full tuition for credit hours over 9.

Dependent Children: Eligible dependent children who register for 1 or more credit hours will pay 25% of resident tuition.

How to Apply

You must submit a separate application for each fall and spring semester. Only one application is required for all summer sessions.

Active employees apply online through UAccess Employee. After logging in, select Main Menu > Self Service > Education Assistance Plan > EAP Application Form. For detailed instructions on completing the online application, select one of the following:

Retirees, affiliates, and employees on long-term disability are not able to access the online system to apply for QTR and must complete the paper application form.

Verifying Application Status

Once you have submitted your application online, you can view the eligibility status of that application in UAccess Employee at any time. After logging in, select Main Menu > Self Service > Education Assistance Plan > EAP Application Review. To view a specific application, enter your transaction number and click "Search." If you do not know your transaction number, you may click "Search" to view all submitted applications.

Once Human Resources has approved the application, the Bursar’s Office will adjust student account balances within 48–72 hours. Please contact the Bursar’s Office for more information about tuition and student accounts: (520) 621-3232

Deadlines

For the Fall and Spring Semesters, the last day to submit an application for the QTR, EAP, or DPTP program is the 35th day of the semester for which the tuition reduction will be applied. The last day to submit an application for all summer sessions is the last day for refunds for Summer Session 1. The Payroll Office posts deadlines for Winter Session each year.

Summer I 2016 and Summer II 2016: July 13, 2016
Fall Semester 2016: September 26, 2016

Some classes may begin after the application deadline. However, if the acceptance date into the class is prior to the deadline date, the application deadlines above still apply.

Taxation of QTR and DPTP Benefits

All educational benefits are taxable for UA affiliates, and in some circumstances graduate tuition is taxable for UA employees. Consult the Tuition Benefits Taxation Guidelines.

Graduate Assistant/Associate Tuition Remission Disqualification for EAP/DPTP

Graduate Assistant and Associate (GA) positions provide a tuition benefit. Hires are considered in-state residents for tuition purposes, and the base graduate* in-state tuition is covered fully with a .50 FTE appointment (20 hours per week) or at 50% for less than .50 FTE. GA's who are entitled to tuition benefits through the EAP or DPTP must choose between the two benefit options.

The GA tuition remission applies automatically to the hire’s account, whereas the GA must apply for EAP each semester. Anyone who chooses GA tuition remission should not file the EAP/DPTP application with Human Resources.

For GA tuition remission information go to https://grad.arizona.edu/funding/ga

* “Base” means that any differential tuition or program fees are not covered.

Graduate Tuition Scholarships Allowed with EAP/DPTP

Graduate Tuition Scholarships (GTS) may offset any portion of the base tuition that the EAP does not cover. The GTS award will apply after the EAP/DPTP goes into effect.

GA's working less than .50 FTE may use GTS in conjunction with the GA tuition remission to cover any remaining base tuition. (Note that a GA at .50 FTE cannot use the GTS, as all base tuition is covered as a benefit of the position.)

For GTS information go to
http://grad.arizona.edu/financial-resources/ua-resources/meritorious-awards/gts

Links to Policy

Other Useful Links  

Bursar's Office
Financial Services Office
Office of the Registrar
Office of Scholarships and Financial Aid