Flexible Work Guidelines
The University of Arizona must always be appropriately staffed to effectively pursue our educational mission. In recognition of the wide range of professional responsibilities and duties required of University employees, there may be circumstances in which a flexible work arrangement can be implemented.
Overview of Flexible Work Considerations
Flexible work arrangements and needs may vary depending on the position, employee, and needs of the unit. Please consider the following definitions and logistical items to get started.
Types of Flexible Work
A flexible schedule is one that allows an employee to vary or use alternate start and end times and/or workdays on an ongoing or indefinite basis.
A flexplace refers to an alternate work location (Outside of a University building or office) within the state of Arizona.
Temporary modified work conditions
Temporary modified work conditions are those that resulted specifically as a response to the University’s required modified operations due to the COVID-19 pandemic. They may include flexible schedules and flexplace as well as on-site safety protocols or changes to position duties.
equipment and technology needs
Consider computer, internet access, essential software (e.g., VPN, Instant Messaging, Outlook), phone forwarding.
Use of personal equipment vs. University equipment. If the former, ensure essential software is installed and functioning. If the latter, document University equipment to be taken home using the Certification Statement For Off-Campus Location Use of Equipment (PDF).
Required information security procedures, including no storage of information on home devices.
Applications to be used for storing and sharing information with coworkers (e.g., specified Box folders).
Expenses eligible for reimbursement, if any.
Expectations and procedures
Work hours and procedures for documenting productivity.
Expectations for remaining in contact with coworkers during work hours (e.g., instant messaging apps).
Responsibility and process for setting up remote meetings.
Guidelines and Agreement Template
Before initiating a flexible work arrangement, please review the following guidance. In addition, please obtain your department's or unit’s emergency Continuity of Operations Plan (COOP) and emergency communication process.
Flexible Work Program Guidelines
These guidelines explain the types of flexible work arrangements that may be available to certain employees and the process by which such an arrangement is developed and implemented.
Flexible Work Agreement Template
This MS Word agreement template will help develop a shared understanding of work expectations during a flexible schedule and/or use of flexplace. It should be agreed to and signed by the requesting employee and their supervisor/manager.