Flexible Work Guidelines and Resources

Embracing evolving workforce trends positions the University of Arizona as a great place to work and ensures we remain competitive in the current labor market.

Please use this page to support flexibility while ensuring we continue to successfully pursue our educational mission.

94%

Of staff respondents who have experienced flexible work arrangements agree or strongly agree that it increases their...

well-being.

73%/72%

Of supervisor respondents who offer flexible schedules or hybrid work, respectively, reported an increase in staff...

productivity.

92%

Of staff respondents who have experienced flexible work arrangements agree or strongly agree that it increases their...

morale/job satisfaction.

 

Data from the April 2022 staff and supervisor surveys.   View the full report (PDF)

2022 Flexible Work Initiative

In spring 2022, University Initiatives, Human Resources, and Staff Council launched the Flexible Work Initiative. This project will inform guidance and resources to be shared in the coming months.

Overview of Flexible Work

Flexible work refers to arrangements that alter an employee’s:

  • Work location outside of a University building, office, or workplace (Flexible Space).

  • Schedule outside of a traditional Monday-Friday, 8 a.m.-5 p.m. (Flexible Schedule).

A flexible work arrangement can include either or both types of flexibility.
 

Types of Flexible Work

Hybrid Work Week

An employee completes some, but not all, of their scheduled hours from home or another off-site location.

Flexible Space

Summer Remote Periods

Refers to 1-4 weeks of time during the summer when an employee completes all work from home or another off-site location.

Flexible Space

Fully Remote

An employee completes all of their scheduled hours from home or another off-site location.
 

Flexible Space

Flexible Schedule 

An employee is allowed variations in start and end times, but does not change the total number of hours worked in a work week.

Flexible Schedule

Compressed Work Week 

An employee completes their scheduled hours each week in less than five full work days.
 

Flexible Schedule

Core Business Hours 

Refers to set times when all employees within an area, unit, or team must be working. Time outside of core business hours are flexible.

Flexible Schedule

Common Considerations

equipment and technology needs

  • Essential functions/applications.
    Consider computer, internet access, essential software and applications (e.g., VPN, Instant Messaging, Outlook, Box folders), phone forwarding.

  • Personal property vs. University property.
    What personal property will be used to facilitate job functions? If University equipment or property is taken or purchased for use off-site, document using the Certification Statement For Off-Campus Location Use of Equipment (PDF).

  • Information security.
    Review required information security procedures, including no storage of information on home devices.

  • Expenses eligible for reimbursement, if any.

Expectations and procedures

Staff and supervisors should discuss and consider the following:

  • Work hours and procedures for documenting productivity.

  • Expectations for remaining in contact with coworkers during work hours.

  • Responsibility and process for setting up remote meetings.

  • Documented agreements.


Guidelines and Agreement Template

Before initiating a flexible work arrangement, please review the following guidance. In addition, please obtain your department's or unit’s emergency Continuity of Operations Plan (COOP) and emergency communication process.


Resources and Help

The University provides several resources to help facilitate flexible work arrangements. Please review the following.

Information Technology

Please reach out to your local IT support for specific departmental support. However, we encourage you to visit UITS for resources if you are working remotely.

Technologies for Working Remotely

 

Please use the 24/7 IT Support Center
for assistance.

Inclusive Workplace Practices

The Disability Resource Center offers guidance on using flexible work arrangements to improve inclusivity in workplace and workforce practices.
 

DRC Flexible Work Arrangements

 

Also review DRC's Inclusive Workplace Practices and Reasonable Workplace Accommodations to ensure your unit's arrangements meet the University's inclusivity standards.

Please contact DRC Workplace Access staff
for assistance.

Parking and Transportation

To facilitate flexible work, Parking & Transportation Services offers occasional use garage and hourly parking options exclusively for University employees.

Occasional and Reduced Cost Options

 

Please email Parking & Transportation
for assistance.

Ergonomics

Ergonomics is the study of fitting the work/job to the individual. Risk Management publishes guidance for various work locations, including at home.
 

 

Ergonomics While Working at Home

 

Select the "Ergonomics While Working At Home" dropdown to view checklists, tips, and videos.

Please email Risk Management
for assistance.

Supervisors Decision Guidance

Increasingly, supervisors will have to manage direct reports with different location and schedule needs. This guidance from Human Resources includes all relevant protocols, policies, and decision tools for supervisors.

 

Workplace Decisions Guidance

 

Please contact your Sr. HR Partner
for assistance.

LinkedIn Learning

The EDGE Learning project team curates suggested courses based on feedback from campus stakeholders. Check out the "Work from Home Successfully" section of the EDGE Learning homepage for recommendations.

 

Log Into EDGE Learning

 

Example courses include Tips for Working Remotely (30 min.), Building Relationships While Working from Home (20 min.), and Working from Home: Strategies for Success (40 min.).

To activate your LinkedIn Learning account, visit the About LinkedIn Learning page.


Frequently Asked Questions

No. If you have non-exempt (hourly) employees, the 9/80 schedule will not be an option for them due to payroll regulations. Please consult with your Sr. HR Partner for guidance.

Maybe. Regulations may exist that complicate compressed work weeks for out-of-state employees who are non-exempt (hourly). Please consult with your Sr. HR Partner for guidance.

Out-of-state work is not within the scope of the flexible work arrangements. To account for the complexities and costs of complying with state and local laws and tax requirements, and to ensure we remain committed to our Arizona community and land-grant mission, requests for out-of-state work arrangements require leadership review and approval and must meet specific institutional guidelines.

Please view the Out-of-State Domestic Work Arrangement Guidelines for Supervisors page for more information.

"Flexible work schedules meet the needs of both our professional staff and the students we serve by making us more than an 8 a.m.-5 p.m., Monday-Friday office. While meeting the needs of staff to create a schedule that works for balancing their life outside of work, it simultaneously expands the hours staff are available to meet with students."

Michelle McKelvey, Director, Thrive Center

"Research has shown that employees with flexible work arrangements may experience better physical health and fewer somatic symptoms, which could include pain, fatigue or headaches. As we prepare students to build and lead the future of health care, we will continue to examine the potential of various flexible work plans to promote optimal health and well-being for employees."

Michael D. Dake, Senior Vice President, Health Sciences

"We are in a very dynamic labor market with regard to hybrid and flexible work schedules. As supervisors, it’s important to embrace this new normal to boost the morale, productivity, recruitment and retention of our colleagues. I believe that UA needs to lead or we will fall behind on the human talent front."

David Hahn, Craig M. Berge Dean, College of Engineering

Please contact your Sr. HR Partner for more guidance and information.

Sr. HR Partners Page