Employee Records

Verifications

Employment Verification

Please submit Employment Verification requests using the form below:
 

Employment Verification Request

For questions on Employment Verification requests, or to request by email, please contact Employee Records.

Public Service Loan Forgiveness

Please click the button below to request a PSLF from the University of Arizona.

PSLF Form Request

For questions about the PSLF process or eligibility, visit the Federal Student Aid website.

Payroll Verification

Requests for detailed payroll information or income verification must be uploaded to the Accounts Payable Document Upload form below.

Be sure to specify "For VOE" in the upload description.

Document Upload

For questions regarding payroll information, please contact AP Customer Service.

Accessing Employee Files

Arizona Board of Regents Policy 6-912 limits access to personnel records to:

  • The individual employee and others authorized by the employee in writing
  • Certain officers of the university
  • In response to a lawfully issued request such as a subpoena or judicial summons. All subpoenas must be served directly to the Office of the General Counsel.

Contact Employee Records at records@arizona.edu to request your personnel file. Photo identification is required before files may be released.

Frequently Asked Questions:

An Employee Personnel File may contain:

  • Original Resume, CV, or UA application
  • Offer letters
  • Hiring forms
  • Signed Notice of Appointment and Reappointment
  • Personnel Action Forms
  • Performance Reviews
  • Supplemental Compensation forms

A Departmental "Working" File may contain:

  • Duplicate copies of personnel file contents
  • Training certificates
  • Thank you notes
  • Performance Reviews
  • Written Warnings

The departmental file is retained for all employees until 6 months after they terminate or transfer to another department.  

It may contain the following for anything that is not currently processed in UAccess Employee. The docs processed in UAccess Employee can be accessed in UAccess Employee Transaction Summary, depending on when those transactions were centralized. Anything that is not in UAccess Employee Transaction Summary should be kept in the file:

  • Duplicate copies of personnel file contents
  • Training certificates
  • Thank you notes
  • Performance Reviews
  • Written Warnings

The retention document for departmental file is located here on page 6 under Record Series Number "20705" with the title of "Employee Personnel Records, Supervisors' and Other NonOfficial Copies".