Compliance Training

Quick Links: Required Training | Role-Dependent Training | Training Descriptions and Contacts 

 

The University of Arizona is committed to creating a safe, equitable and ethical campus environment. As part of this commitment, employees must complete training about important federal, state, and university compliance obligations. Completing this training is a shared responsibility for all U of A employees. By doing so, we demonstrate our commitment to our value of integrity to ensure moral character and conduct while building trust with the communities we serve.

Supervisors:

  • When a new employee is hired, please review the chart below and notify employees of required training and deadlines. 
  • Please verify that employees complete the required training by the deadline. You can assign additional training by accessing My Team in EDGE Learning.  
  • Individuals are automatically emailed reminders to complete training in EDGE Learning. As a supervisor, you are copied on these emails for direct reports so that you are aware of upcoming training deadlines and may support your employee's completion. 

Please note: Google Chrome or Firefox are the recommended browsers for training in EDGE Learning, the learning management system (LMS) deployed across the University of Arizona for system-wide employee training and development.

Required Training for All Employees

Some mandatory compliance trainings are auto-assigned to employees on the first day of their employment, depending on their role. EDGE Learning will automatically add them to an employee’s plan in EDGE Learning, and they will have 30 days to complete it.  Some mandatory compliance trainings are auto-assigned to employees on the second day of their employment

Training Title Recurrence Faculty & Staff Students  DCCs
Arizona Public Service Orientation None 

x

x

 
Information Security Awareness Every year

x

x

x
Preventing Harassment and Discrimination Every 2 years

x

x

x
Safety Preparedness: Active Shooter Every year

x

x

 

Role-Dependent Training

Depending on the employee’s role, other training may be required for compliance or to gain access to certain systems. A supervisor in EDGE Learning must manually assign these or the employee must self-enroll. Answer the questions below to receive a list of training your employee will likely need. 

This is not an exhaustive list. There may be additional training that individuals are required to take based on their department, roles, and responsibilities.

Questionnaire

Financial Training

Will the employee or DCC be a PCard Cardholders/Responsible Cardholder, PCard Liaison, and PCard Reconciler?
Will the employee handle credit cards or be responsible for ecommerce acceptance of credit cards?

Information Security Training

Will the employee or DCC interact with or manage a Controlled Unclassified Information (CUI) environment?
Will the employee need to request a UA Box Health account?

Privacy Training

Will the employee or DCC need to access student information systems or other student records?
Will the employee, DCC, student worker, trainee, volunteer and other workforce member work with or come into contact with information that falls under HIPPA Annual Certification?

Research Training

Is the employee an investigator working on sponsored or unsponsored research projects?
Is the employee working on an export-controlled project secured with a Technology Control Plan?
Is the employee an investigator or research staff participating on protocols utilizing vertebrate animal species?
Is the employee an investigator or research staff participating on human search protocols?
Is the employee working on grants?

Safety Training

Is the employee going to be exposed to or will be required to handle blood or other potentially infectious materials?
Is the employee or DCC going to be a Campus Security Authority (Employees in specific roles who have responsibility to report Clery crimes and to provide VAWA crime victims with information and resources; see: clery.arizona.edu/campus-security-authorities )?
Is the employee, DCC, or student worker going to be driving on university business?
Is the employee, DCC, or student worker going to be driving utility carts on university business?
Is the employee going to be an Authorized Adult (Employees or others authorized to act in a custodial capacity on the university's behalf for the benefit of minors.)?

 

Training Descriptions and Contact Information

Below is a detailed list of the training descriptions and other relevant information. For the trainings listed below, “All Employees” includes Faculty, Staff, Designated Campus Colleagues, and Student Employees.

This is not an exhaustive list. There may be additional trainings that individuals are required to take based on their department, roles and responsibilities.

Training/Certification and Recurrence Policy Page and Contact Population Initial Requirement

Payment Card Security Awareness Certification

Every Year

Policy Page: Merchant Training and Compliance

To discuss training options or set up individual/group training, contact FNSV-Banking-And-Merchant-Services@arizona.edu

 Faculty, staff, student employees, and DCCs who handle credit cards or are responsible for ecommerce acceptance of credit cards Before handling credit card information

Purchasing Card (PCard) Training

If the current exam is not on file, before applying for a transfer or certain other changes or assuming an additional PCard role

Policy Page: PCard Program Information

For questions, contact Accounts Payable at FNSV-Accounts-Payable@arizona.edu or 520-621-9097

 PCard Cardholders/Responsible Cardholders, PCard Liaisons, and PCard Reconcilers Before submitting an application or assuming a PCard role

Training/Certification and Recurrence Policy Page and Contact Population Initial Requirement

Information Security Awareness Certification

Every year

Policy Page: Information Security Awareness Training Policy

For questions about this training, please contact the Information Security office at ISO-Compliance@arizona.edu

 All employees and DCCs who access university data Within 30 days of hire or prior to receiving access to a University Information Asset

Insider Threat Awareness Certification

Every year

Policy Page: Compliance Training

For questions regarding this class, please contact the Information Security office at security@arizona.edu

 All employees and DCCs who interact with or manage a Controlled Unclassified Information (CUI) environment Within 30 days of hire or prior to receiving access

UA Box Health

None 

Policy Page:  UA Box Health 

This offering is hosted by the HIPAA Privacy Program, for questions contact HIPAAprivacy@arizona.edu

 All employees who request accounts to Box@UAHealth

Before acquiring a Box@ UA Health account

 

 

Training/Certification and Recurrence Policy Page and Contact Population Initial Requirement

Preventing Harassment and Discrimination

Every two years

Policy Page: Preventing Harassment & Discrimination Online Training

Please contact OIE at equity-training@arizona.edu should you have any questions about the content of the training. 

 All employees   Within 30 days of hire

Arizona Public Service Orientation

None 

Policy Page: Arizona Public Service Orientation 

For questions or concerns regarding whether you or a direct report need to complete this training, please contact University Initiatives & Policy. 

 Faculty, staff and student employees  Within 30 days of hire

Training/Certification and Recurrence Policy Page and Contact Population Initial Requirement

FERPA Training: For Staff

FERPA Training: For Instructors and Instructional Support Teams

None 

Policy Page: FERPA

For more information about retaking FERPA trainings, contact registrar@arizona.edu

 

 Faculty, staff, student employees, or DCCs who access student information systems or other student records Before accessing student information or records

HIPPA Annual Certification

Every year at least, or as required by the HIPAA Privacy Program

Policy Page: HIPAA Privacy Program

For questions contact HIPAAprivacy@arizona.edu or visit privacy.arizona.edu/home/hipaa-privacy-program.

 Faculty, staff, student employees, students, trainees, volunteers and other workforce members who work with or come into contact with information that falls under HIPAA Within 30 days

Training/Certification and Recurrence Policy Page and Contact Population Initial Requirements

Conflict of Interest Required Disclosure Training Certification

Every four years

Policy Page: Investigator Training & Disclosure Requirements

This offering is hosted by the Office for Responsible Outside Interests, 
for questions please contact COI@arizona.edu or visit research.arizona.edu/compliance/office-responsible-outside-interests.

 All investigators working on sponsored or unsponsored research projects Within 30 days of hire

Export Control Certification

Every two years

Policy Page: Export Control Training & Guidance

Contact: Research-Training@arizona.edu

This offering is hosted by the Export Control Program.
For questions, contact export@arizona.edu or visit research.arizona.edu/compliance/export-control-program

 All employees working on an export controlled project secured with a Technology Control Plan Before the start of an export-controlled project

Institutional Official: Animal Care and Use

None

Policy Page:  Animal Welfare Program

This offering is hosted by the Animal Welfare Program. For questions, please contact orcr-iacuc@arizona.edu or 
visit research.arizona.edu/compliance/IACUC

 All investigators and research staff participating on protocols utilizing vertebrate animal species

PI: Before protocol approval is finalized

All other participants: Before being added to the protocol

 

Human Subject Protection Program

Every four years

Policy Page: Human Subjects Protection Program Training Requirements

 Contact: vpr-irb@arizona.edu

 All investigators and research staff participating on human search protocols

PI: Before protocol approval is finalized

All other participants: Before being added to the protocol

NSF Responsible Conduct of Research Certification 

RCR training

RCR Workshops

Every four years

Policy Page: Responsible Conduct of Research Program

Contact: Research-Training@arizona.edu

 

NSF Grants: postdocs, undergraduates, and graduate students

NIH Grants: trainees, fellows, participants, scholars

NIFA Grants: program directors, faculty, undergraduates, graduate students, postdocs, and staff

 

 Within 60 days of being paid on a grant that has this requirement

Training/Certification and Recurrence Policy Page and Contact Population Initial Requirement

Certification - Bloodborne Pathogens and Universal Precautions (OSHA Compliant)

Every year

Policy Page: Risk Management Training

Contact: RMS-Contact@arizona.edu

 

 

 UA employees or students who have a reasonably anticipated occupational exposure to bloodborne pathogens (as specified by OSHA) Before handling blood or other potentially infectious materials.

Annual Campus Security Authority Certification

Every year

Policy Page: Clery Act-What is a CSA?

Contact: CleryAct@arizona.edu

 Campus Security Authorities (employees and DCCs with significant responsibility for student and campus activities). Within 30 days of hire

Driver Certification

None, unless indicated otherwise by the individual’s supervisor or RMS

Policy Page: University Fleet Safety Program

For questions, or to request an alternative format of this content for disability-related access, please reach out to RMS-Contact@arizona.edu

 

 Faculty, staff, student employees and DCCs driving on university business. Before operating a vehicle on university business

Safety Preparedness Training: Active Shooter

Every year

Policy Page: Safety Preparedness Training: Active Shooter

Please contact UAPD at uapd-communityengagement@list.arizona.edu should you have any questions about the content of the training.   

 All employees and postdoctoral fellows are required to complete the training.  December 15, 2023

Utility and Golf Cart Certification

Every four years

Policy Page: Risk Management Training

For questions, or to request an alternative format of this content for disability-related access, please reach out to RMS-Contact@arizona.edu

 Faculty, staff and student employees, and DCCs driving utility carts on university business. Before driving a utility cart on university business

Youth Safety Training

Every year

Policy Page: University Compliance Youth Protection

Contact: youthprotection@arizona.edu

 Authorized Adults (Employees or others authorized to act in a custodial capacity on the university's behalf for the benefit of minors.) Before interacting with minors

Do you need more assistance? 

Questions about a Specific Training
If you have questions about a specific training requirement or training, please contact the training department listed under "Training Descriptions and Contact Information" above. 

EDGE Technical Issues
If the training isn’t working in EDGE Learning system (i.e.: it is not opening or completion of the training is not recording), please contact edge-learning@arizona.edu.