New to the University of Arizona
Welcome to the University of Arizona—a great place to work!
This page will help you with the logistics of transitioning into your new position.
This checklist can help you keep track of your orientation process.
Getting Started
Even before your first day, please work with your supervisor to ensure you are signed up for the following items.
Benefits Orientation
Our New Employee Checklist (PDF) will get you started, but you should also join us for a live virtual Benefits Orientation.
All classes begin at 9 a.m. and last two hours.
Arizona Public Service Orientation
Arizona state law requires that all state employees receive a public service orientation that covers policies and laws relating to the proper conduct of business for a public employee.
You are also required to complete trainings about important compliance obligations. All compliance trainings are through EDGE Learning, our Learning Management System.
How Do I Get A...
Employee Identification Number
You will automatically be assigned an Employee Identification Number (EID) after HR processes your hiring documents. You will receive your EID via email from EmployeeSelfService@arizona.edu.
NetID
You will receive a PIN and instructions from EmployeeSelfService@arizona.edu. You will then visit the NetID portal and follow the “Create UA NetID" prompts. You need your EID and PIN to create a NetID.
Note: Your email address will automatically be assigned when you create your NetID: [yournetid]@arizona.edu.
CatCard
Once you have your EID, please follow the steps on the Obtaining a CatCard page.
Note: You must have a CatCard before receiving building keys or electronic swipe access.
Parking Permit
Visit the Parking Permits page to sign up for permits, view a parking map and other options.
Occasional use and reduced cost options
To facilitate flexible work, the University offers occasional use garage and hourly parking options. View the occasional and reduced cost options.
Common University Acronyms
Do you need a translator for all the acronyms we use? This is your tool!
Tip: Open this page, click CTRL + F, and search for an acronym to find its definition.
Benefits and Leaves
Please finalize and understand the following information within the first month of your hire date.
Benefits
Explore the complete list of benefits plans on our Benefits page.
Within 30 days:
Enroll in medical, dental, life insurance, disability, and flexible spending accounts.
Within 31 days:
Choose a mandatory retirement plan (default is Arizona State Retirement System if no selection is made).
Tips:
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Verify with your supervisor if you are a limited or fully benefits-eligible employee.
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Attend a Benefits Orientation session before choosing benefits.
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Follow the Benefits Enrollment Instructions (PDF).
Time Off
Vacation, sick time, and parental leave are just the beginning of a robust leave package available to eligible employees.
Tips:
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You are assigned a leave advisor based on your college/division and last name. Contact them for a one-on-one advising session.
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View the Holiday Schedule (PDF) for a quick reference of upcoming holidays.
Understanding Your Paycheck
The University has 26 annual pay periods, with paychecks distributed every other Friday (see Payroll calendars). Paychecks represent earnings for the two-week pay period that ended at midnight on the Sunday prior to a payday.
Please review and confirm the information on your paycheck, including your name and address, Social Security number, the amount and type of earnings and pre-and post-tax deductions after you have made your benefits elections.
Here are resources to help you manage and understand your paycheck. Email Human Resources immediately if you notice discrepancies in your paycheck.
Payroll Training
Tip: Start Here.
This 15-minute training will walk you through how to view and model your paycheck, enroll in direct deposit, choose how you receive your W-2 forms, adjust tax forms and more.
Quick Guides
Direct Deposit: Sign up for direct deposit in UAccess > Employee/Manager Self Service > Payroll & Compensation > Direct Deposit. Learn more about Direct Deposit.
Time Reporting: Submit your time record in UAccess > Employee/Manager Self Service > Time > Enter Time.
Financial Services Guidance
Visit Financial Services' Employee Resources page.
Paycheck Tax Withholding
Complete your Federal W-4 and Arizona State A-4 forms in UAccess to set up the amount of tax to withhold from your paycheck. You may update at any time on or after your employment start date.
In UAccess > Employee/Manager Self Service > Payroll & Compensation, navigate to the forms in the left menu.
Please contact Payroll for assistance.
Email: FNSV-Payroll-Info@arizona.edu
Secure document upload:
www.financialservices.arizona.edu/payroll/upload
Phone: 520-621-9097
Paycheck Deductions
The following deductions are itemized on each of your paychecks.
State and federal tax: Based on taxable income and amount indicated on W-4
FICA: Medicare and Social Security taxes - Based on taxable income
Retirement: Percentage of gross pay, depending on your mandatory retirement plans
Long-Term Disability: ASRS participants only: (Percentage of gross pay)
Court-ordered payments: Garnishments or child support payments
Optional Deductions: Insurance premiums, supplementary retirement plans, parking permit, FSAs, and other optional items that you opt in to.
Important: During months with three paydays, optional deductions are not made from the third paycheck. We call this a premium holiday.
New to Arizona
If you are moving to Arizona, review this guidance to help navigate your relocation.
Relocation Services
Benefits-eligible employees have access to two services, ComPsych Relocation and Above & Beyond Relocation Services, to support your relocation.
Arizona Tax Information
The Arizona Department of Revenue provides information regarding individual income tax.
Arizona Motor Vehicle Services
To change your driver’s license or register a vehicle, visit the Arizona Department of Transportation’s Motor Vehicle Services page.
Frequently Asked Questions
A NetID is a personal identifier that allows employees and affiliates to access many online services at the University.
Employee services requiring NetID include:
- Email, CatMail, UAConnect365, and other UITS computing accounts
- UAccess applications (Employee/Manager Self Service, Analytics, etc.)
- New employee resources and benefits enrollment
- University site-licensed software
These online services require NetID & password + push to a mobile phone or passcode entry.
Go to the NetID website to create your NetID and learn more.
University Information Technology Services automatically creates your email address when you create your NetID: [yournetid]@arizona.edu.
You may set up your NetID and receive an email address prior to your scheduled start date. Please connect with your supervisor with questions.
For more information, visit https://it.arizona.edu/facultystaff-resources or call the UITS help desk at 520-626-TECH.
All University employees are electronically assigned an Employee Identification number when hiring documents have been reviewed and processed through the appropriate University service units. You will use the EID as your personal identifier for University business systems and transactions.
W-2
The W-2 form represents the income you earned during the calendar year. It is required to prepare income tax returns.
Sign up to receive your W-2 electronically in UAccess > Employee/Manager Self Service > Payroll & Compensation > W2 Tax Forms > W2/W2C Consent.
1095-C:
The 1095-C documents employer-sponsored health insurance.
Sign up to receive your 1095-C electronically in UAccess > Employee/Manager Self Service > University Benefits > Affordable Care Act > Form 1095-C Consent.
You must have a current University of Arizona CatCard before requesting keys and access. You must also have a key request form signed by the authorized key signer.
Contact the Facilities Management Key Desk
1533 E. Helen St. Bldg 155J
(520) 621-1612
FM-Keydesk@arizona.edu
Keyless access
Many University buildings are fitted to allow authorized employees to swipe their CatCard for keyless entry. Your departmental business manager will arrange to have your CatCard activated for buildings and areas you are authorized to enter.
Your access code is the last 4 digits of your Employee ID. University buildings are normally unlocked from 8 a.m. to 5 p.m.
Visit the UA@Work page to access the following employee resources.
Lo Que Pasa is an e-newsletter for University employees. Articles are published online and in a bi-weekly email that is automatically distributed to your inbox every alternate Wednesday.
UAnnounce is the University’s online employee memo system. Memos are published online and appear as a sidebar in Lo Que Pasa. Memos relevant to all or most University employees are automatically distributed in a digest to your inbox every Thursday.
All policies are housed at policy.arizona.edu. Useful references are:
University Handbook for Appointed Personnel
Acceptable Use of Computers and Networks
University of Arizona Policy Governing Use and Duplication of Computer Software
Use of E-mail for Official Correspondence with Employees