How Job Change Or Separation Affects Your Benefits

Job Changes within Arizona University System and State Agencies

  • If you move from one benefits-eligible position to another at the University of Arizona, without a break in service, your benefits are unaffected. 
  • If you transfer employment between UA, ASU, or NAU, with a break of service of less than 31 days, you must enroll in the same benefit plans. 

For details, review the Employment changes within the Arizona University System document.

Special Note on Agency Transfers: If you are employed at the UA within 30 days of separating from benefits-eligible employment at another Arizona public university or an Arizona state agency, you are eligible for special provisions. You may request reinstatement of your sick leave balance as well as a vacation accrual rate that accounts for your prior years of service. To request an agency transfer, please contact the Division of Human Resources promptly after your hire date, at 520-621-3660 or

Separation from University Employment

The following information applies whether you resign your position, are laid off, or have your contract non-renewed.

Benefit Status
Medical, Dental, Vision Insurance Coverage ends on the last day of the pay period that includes the date of separation.1 You may continue coverage through COBRA (see below).
Healthcare and Dependent-Care Flexible Spending Accounts Plan participation ends on the last day of the pay period that includes the date of separation.1 COBRA is offered to qualified participants in the Health-Care FSA only. If COBRA is not elected, only eligible expenses incurred prior to the participation end date may be submitted for reimbursement.
Basic Life Insurance ($15,000) Coverage ends on the last day of the pay period that includes the date of separation.1 Portability and conversion are available if you act within 31 days. Contact Securian for information. Securian Coverage Continuation Flyer
Supplemental Life and Dependent Life

Coverage ends on the last day of pay period including the date of separation.1 Portability and conversion are available if you act within 31 days. Contact the vendor directly for information.

Securian Coverage Continuation Flyer

The Hartford

Retirement Plan (Arizona State Retirement System [ASRS], Optional Retirement Plan [ORP], Public Safety Personnel Retirement System [PSPRS]) Plan participation ends on the date you end employment. You may (1) withdraw funds, (2) roll over or transfer funds, or (3) leave funds on deposit for a later benefit. Contact the vendor directly to arrange rollover, transfer, or withdrawal.
Separation for the sole purpose of changing retirement plans is not allowed.
Long-Term Disability Insurance Plan participation ends on the date you end employment. ORP participants only may be eligible for conversion of insurance. Contact MetLife directly.
Short-Term Disability Insurance Coverage ends on the date you end employment.
Qualified Tuition Reduction Retirees with Official Retirement Status can continue to receive the QTR benefit in retirement. Laid-off employees with five years of continuous service prior to the layoff may be eligible for tuition reduction for up to 12 months following the layoff. Refer to the UA Qualified Tuition Reduction policy for details.
Accrued Vacation Hours Accrued vacation for appointed personnel, classified staff, and university staff is paid upon separation, up to the amount earned in one year of service. Vacation is not paid out to postdoctoral scholars upon separation.
Contact Payroll for more information about the timing of the payout.
Accrued Sick Leave Hours Sick leave hours are not paid out on separation, unless you retire with 500 or more sick leave hours and qualify for Retiree Accumulated Sick Leave. You must actively apply for RASL within established deadlines. for more information, see Retiring from the UA.
End-of-Year Tax Documents You retain limited provisioning in UAccess to download your W-2 and 1095-C, as well as update your mailing address. Verify your contact information and, if desired, change from electronic to mail delivery of these documents before your last day of work. Contact Payroll for tax documents.
University Email Address If you leave University employment for any reason other than retirement, your email address is deactivated immediately (former students continue to have CatMail access). Official retirees have a 60-day grace period to opt in for a CatMail account. Contact UITS for more information.
Microsoft Office 365 Your access is deactivated immediately. See Preparing to Offboard – Microsoft for guidance on how to save any personal or research content or share work content with colleagues before you lose access.
  1. Payroll Calendars can be found at
  2. Contact information for vendors.

Consolidated Omnibus Budget Reconciliation Act (COBRA) Coverage

The Consolidated Omnibus Budget Reconciliation Act (COBRA) of 1985 provides employees the option to continue group medical, dental, and vision insurance coverage, as well as health-care flexible spending accounts, after

  • a separation of employment or
  • a loss of eligibility.

The employee pays both the employee and employer portions of the premiums.

Medical, Dental, and Vision Insurance

  • A COBRA form will automatically be mailed to you within 14 days of your employment end date.
  • You have 60 days from the date of the notice to elect COBRA coverage.
  • If you elect COBRA, coverage will be retroactive to your employment end date.

Arizona Department of Administration (ADOA) plans:

For the TCP or HSA plans, COBRA is offered and administered by ADOA.

For more information, please contact:

Please do not contact ADOA until after your employment end date. ADOA cannot process a COBRA application as long as your employment is active.

UA Alternative Plans are offered to employees with domestic partners 

UnitedHealthcare administers COBRA.

  • UnitedHealthcare Phone: (877) 403-3569 
  • For assistance: General questions or requests for assistance can be directed to the helpline at (877) 481-6781

Health Care Flexible Spending Account

COBRA continuation of benefits for the Flexible Spending Account is administered by the University's plan administrator, ASI. 

For more information

Health Insurance Marketplace

The Affordable Care Act requires most Americans to have health insurance. Loss of employer health coverage is a qualifying event that allows you to purchase insurance through the Health Insurance Marketplace. These options may be less expensive than continuing your current coverage through COBRA. In addition, premium subsidies may be available, depending on your income.

For more information

Do you need more assistance? 

Connect with HR Solutions
Phone: 520-621-3660

Connect with insurance carriers and other providers
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