Last Updated: March 27, 2026
With the changing needs of a dynamic workforce, we recognize that units may need to hire and retain employees who will live and work within the U.S., but outside the state of Arizona. To continue to ensure we remain committed to our Arizona community and land-grant mission, requests for out-of-state work arrangements must meet the institutional guidelines on this page.
What Type of Employee is Subject to Out-of-State Request Process?
Subject to Request Process
Work location is outside of Arizona, or the hiring unit is willing to consider candidates who work outside of Arizona, AND EITHER:
- The arrangement will last more than 8 weeks consecutive or cumulative within a calendar year, OR
- The entirety of the employment arrangement will take place solely outside of Arizona (e.g. limited-term adjuncts)
Employees on University-Sponsored Visas
Arizona employees on university-sponsored visas must receive additional approval from International Faculty and Scholars for any work arrangements outside of Arizona, regardless of the time the employee will be working outside of Arizona.
Not Subject to Request Process
The following scenarios are not subject to the review process:
- Student worker or graduate assistants/associates.
- University of Arizona Global Campus employees.
- Employees who periodically travel on university-affiliated business but conduct most work in Arizona.
- Travel out of state for sabbatical approved leave, or vacation.
Employees Working Outside the US
- International arrangements have a different review and approval process. Visit the International Employment page.
- University of Arizona Global Campus remain subject to the international arrangement review and approval process.
Out-of-State Request Process
If you receive a request for an out-of-state domestic work arrangement or are considering recruiting someone located outside of Arizona, you must follow this process before initiating an arrangement.
They can determine whether formal approval is required and guide you through the process steps.
Units must work closely with Human Resources to ensure requests are reviewed and aligned with staffing plan budgets that were approved by the Office of Budget and Planning.
Once you have obtained approval from your college or division leadership, you must then submit a request memo to your respective university senior leader. The memo should include the employee's name, title, department, and specific expertise, the business rationale for the arrangement, and the expected length of time outside the state. The university senior leader will then review the request to determine whether it aligns with the university's business needs and mission.
Once university senior leadership approval has been obtained, connect with your HR team who will review and submit the Out-of-State and International Employment Form on your behalf.
Note: You must await the compliance review results before you may move forward. The compliance review may reveal necessary changes, including adjustments to compensation level or exemption status, which could affect time-reporting requirements or budgets.
For approved out-of-state arrangements, supervisors must ensure the employee's business address in UAccess reflects the approved location, as an inaccurate address can negatively affect exemption status, compensation, taxation, benefits, leave, and other aspects of employment.
New hire out-of-state addresses should be added during the New Hire Transaction Process.
Current employees moving outside of Arizona should have their address updated on their first day working from the approved location.
Supervisors are responsible for keeping employees’ business addresses current. Employees can update their own address in UAccess by navigating to:
Employer/Manager Self-Service > UA Employee Main Homepage > Personal Information > Employee Details > Edit Business Address.
Job Postings
New job postings for work arrangements outside of Arizona may not be posted until you’ve received approval from your university senior leader and obtained the compliance review results.
In addition, all job postings for work arrangements outside of Arizona must include one of these location designations:
Outside Arizona
If the job posting/requisition has a designated location outside of Arizona, units should use the “Outside Arizona” designation and must provide details of the exact location in the address field.
TBD
If the job posting/requisition location is yet to be determined but may be outside of Arizona, units should use the “TBD” designation and include the following language in the Position Highlights: “Candidates working anywhere in the U.S. may be considered for a remote assignment."
Job Posting Application Deadlines
Colorado legislation requires that job postings include an application review date. Positions expected to be based in Colorado or that have the possibility of being based in Colorado, such as a TBD-designated location, must contain the following language in bold within the 'Special Instructions to Applicants' section of the requisition:
"The application window is anticipated to close [insert date]."
If the application deadline needs to be updated, you can email talent@arizona.edu for support.
Colorado requires that the application deadline be kept up-to-date while the position is advertised.
Offer Letters
Offer letters should not contain information regarding work location. You should communicate the terms of the out-of-state arrangement separately. Please be clear that arrangements are not guaranteed terms or conditions of employment and are subject to change for reasons such as, but not limited to, employee performance, needs of the team or unit, updated regulations and guideline revisions.
When you create an offer letter in the Talent Offer Letter Builder, you will be asked to include the location associated with the requisition. This location will not populate in your offer letter but will be used for data collection purposes.
Please Note: If a posting with a work location marked as “Arizona” receives an out-of-state candidate, and the hiring department wants to consider offering an out-of-state work arrangement, please follow the steps in the Request Process before initiating any offer.
Frequently Asked Questions
Arrangements made prior to June 29, 2023 that previously received Division of Human Resources approval may have a defined approval end date of one year or less from the arrangement start date. Units may now disregard this end date in cases where SVP approval did not specify a corresponding end date.
Arrangements remain subject to any end dates as provided by SVPs during approval.
No. The rules for international employment have not been changed at this time. Due to the complexity and cost of complying with country-specific laws and unique tax requirements, individual employees should not work from another country unless necessary for their position and role. However, out-of-state work arrangements related to strategic university partnerships, such as Arizona International microcampuses, are supported.
Recruitment and hiring decisions for student workers and graduate assistants are not managed by the Division of Human Resources. Individuals in these roles are expected to be working from the state of Arizona. In the exceptional cases when a student worker or graduate assistant/associate is working and living outside of Arizona, responsible units need to ensure accurate reporting of work location addresses.
The university does not currently have an Out-of-State Employment Agreement; however, the university's existing Flexible Work Agreement Template is available.
Some states may require adjuncts to be paid an hourly rate. For 2024, limited term adjuncts who are working outside of Arizona in a state that requires an hourly rate must be paid at least $21 per hour. This rate is subject to change in accordance with minimum wage laws. Though this rate is the minimum, units should work with the HR Compensation Team to ensure that hourly adjunct positions are paid equitably to non-hourly positions.
Please contact your HR Generalist Team for more information on Out-of-State Adjunct Business Processes.