Employees may be offered flexible work agreements depending on division and college parameters and needs. Use this page to navigate and understand university resources, support and expectations related to flexible work.
Employee flexible work information should be reported in the UAccess Work Location and Flexible Schedule module and can be updated at any time for supervisor approval.
July 15, 2026 - Space Management and Flexible Work Policy Takes Effect
This new policy outlines important expectations for the management of university space and requirements for staff for documenting work locations (at a university location or remote) and flexible schedules. It is accompanied by the launch of the new Work Location and Flexible Schedule module in UAccess.
What is Flexible Work?
Flexible work refers to an ongoing, consistent, agreement that allows an employee to:
- Work from a location that is different from their unit’s default work location(s).
- Be assigned a work schedule that is different from their unit’s regularly scheduled work hours.
A flexible work agreement can include either or both types of flexibility.
Types of Flexible Work
For the following to be considered flexible work, the agreement must represent an employee's typical or routine situation. One-time, ad-hoc, or occasional needs to utilize flexibility (e.g., arrangements that are brief in duration or occur once or twice per month) are not within scope of this page.
Hybrid Work Week
An employee completes some, but not all, of their scheduled hours each week from home or another off-site location.
Temporary Remote Periods
A temporary, multi-week period when an employee completes work at a location other than their typical or default work location.
Fully Remote
An employee completes all of their scheduled hours each week from home or another off-site location.
Flexible Schedule
An employee is allowed a consistent variation in start and end times but does not change the total number of hours worked in a work week.
Compressed Work Week
An employee completes their scheduled hours each week in less than five full work days.
Core Business Hours
Set times each week when all employees within a unit or team must be working. Time outside of core business hours are flexible.
Resources for Flexible Work
Supervisor Guidance
Human Resources has developed guidance for supervisors and managers to help them support flexible work within the parameters established by their respective units while supporting employee needs and the successful pursuit of our strategic imperatives.
Information Technology
UITS provides this overview of university digital resources useful for working in off-campus locations. Please reach out to your local IT support for specific departmental support.
Parking and Transportation
Parking and Transportation Services offers various parking permit options to accommodate employees with flexible work schedules.
Ergonomics
Ergonomics is the study of fitting the work/job to the individual. The Disability Resource Center and Risk Management collaborate on guidance for creating safe and healthy work environments.
Reasonable Workplace Accommodations
If you are seeking a flexible work agreement as a disability-related reasonable accommodation, you must follow Disability Resource Center processes.
Work Modalities
The work modalities (locations and schedules) that are agreed to as part of a flexible work agreement must be managed and documented based on university policy and guidelines.
Training and Courses in EDGE Learning
Human Resources has curated the following suggested courses to address training areas that can help lead to more successful flexible work agreements. Build these into your Career Conversations or complete at your convenience as part of your ongoing professional development efforts.
In addition, check the “Work from Home Successfully” section under the “Professional Development for All” header on the EDGE Learning homepage for more recommendations.
Find instructions on the About LinkedIn Learning page.
| Course | Length |
|---|---|
| Be an Effective Hybrid or Virtual Employee | 21 min. |
| Working from Home: Strategies for Success | 42 min. |
| Hybrid Working Foundations | 52 min. |
Essentials
| Course | Length |
|---|---|
| Zoom Essentials Training | 1 hr. 36 min. |
| Microsoft Teams Essentials Training | 3 hr. 46 min. |
Microsoft Teams deep dive
| Course | Length |
|---|---|
| MS Teams for Team Owners | 49 min. |
| MS Teams Working with Files | 1 hr. 6 min. |
| Managing Projects with MS Teams | 1 hr. 57 min. |
| Course | Length |
|---|---|
| Building Relationships While Working from Home | 22 min. |
| Engaging Your Virtual Audience | 35 min. |
| Connecting and Collaborating in a Virtual or Hybrid Workplace | 44 min. |
| Communicating Across Cultures Virtually | 1 hr. 02 min. |
| Course | Length |
|---|---|
| Proven Tips for Managing Your Time | 16 min. |
| Enhance Productivity in a Hybrid Work Environment | 17 min. |
| Redefining Your Productivity in the Future of Work | 25 min. |
| Setting Up Your Workplace | 40 min. |
| Finding Your Productive Mindset | 59 min. |
| Time Management from Home | 1 hr. 17 min. |
Frequently Asked Questions
Senior leaders, division leaders and deans establish parameters for flexible work agreements that are permitted within their units. Please contact your supervisor or college/division leadership about what will be permitted or covered related to flexible work.
Yes. Employees may keep university-issued office supplies and equipment at an off-site location if it is in line with the flexible work agreement and is not detrimental to the requirements of the position and the needs of the department/unit.
Please use the Certification Statement For Off-Campus Location Use of Equipment (PDF) to document any university equipment taken to a building or site not owned or leased by the university.
Yes. To efficiently use on-campus workspace and grant flexibility to employees, units may create shared workspaces as a condition of a hybrid schedule.
No. If your hybrid or fully remote work location is at your home address, then the Work Location and Flexible Schedule module will limit what your supervisor can see to just the city and state.
One-time, ad-hoc, or occasional needs to utilize schedule flexibility (e.g., temporary or once or twice per month arrangements) can be approved directly by your supervisor without adding to the UAccess Work Location and Flexible Schedule module.
Discuss your needs with your supervisor and determine if your situation qualifies as a flexible work agreement. If it does, the information that best reflects a typical week should be documented in the module.
If your schedule varies significantly week to week or does not match the options provided in the module, you can add notes to explain the nature of the agreement.
You must discuss your new situation or needs with your supervisor. Then, any changes to a flexible work agreement should be added to the UAccess Work Location and Flexible Schedule module.