Family and Medical Leave: Guidance for Supervisors

The federal Family and Medical Leave Act (FMLA) requires that the University provide eligible employees with job-protected, unpaid leave for qualified medical and family reasons. Options for taking Family and Medical Leave (FML) are continuous leave, intermittent leave, or a reduced work schedule.

Employees must be allowed to continue their benefits during the FML and be returned to the same or an equivalent position when the FML ends.

The following information gives an overview of the FMLA and the steps you will need to take when an employee requests FML.  There are time-specific deadlines at each step of the process for both employees and supervisors. Completing the appropriate forms is important because federal law requires them.

If you have questions about a particular leave situation, please contact a leave adviser or your Sr. HR Partner in the Division of Human Resources.

Frequently Asked Questions

Remote Employees: If you have an employee who lives and works in another state, state-specific leave laws may apply in addition to the federal FMLA. Contact a leave adviser in the Division of Human Resources for assistance.

Qualifying Reasons for FML

Qualifying employees can take time off of work for health reasons, for a new baby, or to care for a seriously ill family member.

Qualifying Reasons


All employees, including student workers and graduate assistants/associates, are eligible for FML if they meet certain requirements.

Eligibility Criteria

Procedures and Forms

There are in-depth procedures to follow and forms to complete when an employee needs FML. An FMLA Leave Process Flowchart is also available.

Procedures and Forms

Supervisor/Departmental Responsibilities

The supervisor or department HR representative has important responsibilities for timekeeping and compliance during the leave.


Employee Rights

FMLA protects employees' right to balance their work and family life by taking reasonable unpaid leave for certain family and medical reasons.

Employee Rights under the FMLA


Find UA information and policies, as well as resources from the U.S. Department of Labor.