Career Conversations

 

BEGINS
April 1

 

ENDS
June 30

 

New in 2022

Upload Finalized Career Feedback Documents to UAccess

Regardless of how your area conducts career feedback, store your completed documents in UAccess for easy retrieval from a centralized location. Now you can leverage your Career Conversations at the touch of a button for developmental and growth opportunities as well as ongoing check-ins.

Employee User Guide (PDF)      Supervisor User Guide (PDF)

About Career Conversations

Career Conversations are structured discussions between staff members and their supervisors. They are designed to support staff success and growth through reflection, planning, problem solving, and honest and constructive feedback. Career Conversations begin when staff members reflect on their significant accomplishments, key strengths, and goals for the future, and continue during check-in meetings throughout the year.

Please connect with your unit or department to clarify how Career Conversations integrates with your current career feedback processes. Career Conversations are not applicable for University faculty who use the UA Vitae system and the existing annual review process for faculty. For assistance, contact your Sr. HR Partner.


Video

This 18-minute recorded presentation will review the 5-step Career Conversations process and highlight new changes this year.


Forms, Guides, and Resources

Here are the Career Conversations forms, guides, and resources you need to help your conversation be productive, engaging, and future-focused.

Forms

Staff members should review and complete the form before meeting with their direct supervisor. If your supervisor requests the use of Adobe Sign, please follow those instructions.

CAREER CONVERSATIONS FORM

Supervisors and staff members should use this form to document their conversations.

Download the form (Word)

COMPLETING USING ADOBE SIGN

If you are instructed to use Adobe Sign to complete Career Conversations, please follow these steps.

Adobe Sign Steps (PDF)

UAccess Upload User Guides

Store your completed Career Conversation documents in UAccess for easy retrieval from a centralized location. Once uploaded, you can leverage your Career Conversation at the touch of a button for developmental and growth opportunities as well as ongoing check-ins.

Use these guides to help you navigate the Career Conversations module.

EMPLOYEE UACCESS GUIDE

How to upload your Career Conversation form to UAccess and manage your Career Conversations documents.
 

Employee UAccess Guide (PDF)

SUPERVISOR UACCESS GUIDE

How to verify and approve after a completed and signed Career Conversations form has been uploaded by your direct report.

Supervisor UAccess Guide (PDF)

Guides

Tips and tools to help you make and achieve your goals.

PILLARS AND VALUES REFERENCE GUIDE

As part of the Career Conversations form, indicate how each of your goals aligns with the University's strategic pillars and values.

View guide (PDF)

SMART GOAL SETTING TEMPLATE

Specific, Measurable, Achievable, Relevant, and Time-Bound. Take an initial goal and expand it using these SMART attributes.
 

View template (PDF)

CAREER CONVERSATIONS IN REMOTE SETTINGS

Goal achievement may be especially difficult in remote environments. Follow this guide for help addressing these challenges.

View guide (PDF)

Videos

Note: These videos are part of LinkedIn Learning. If you are having trouble viewing them, please activate your account first.

SUPERVISORS

Ready to up your game and implement strategies for giving better feedback? Check out this video - The Art & Science of Feedback: The 5 Feedback Steps. 

WATCH VIDEO

STAFF

Want to get the most out of your Career Conversation and accelerate your own development? Watch this video - Creating Great SMART Goals.

WATCH VIDEO


Frequently Asked Questions

  • Better performance and higher productivity
  • Stronger teams and work groups
  • More trust and a culture of positive change
  • Greater job satisfaction and engagement
  • Early signs of performance challenges

Career conversations should be conducted annually with a minimum of two check-in meetings through the year to follow up on progress and to offer developmental support.

Before the University had a common date for completing Career Conversations, staff feedback shows that the process felt unclear and that Career Conversations didn't always happen. The April - June window:

  • Accommodates both academic and fiscal timelines
  • Establishes the expectation for staff members and supervisors for an annual process
  • Allows for tools and resources to be developed and shared with you
  • Streamlines communications sent to your inbox
  • Will enable easier tracking of completion rates

It can be difficult to express disagreement with a supervisor, but honest conversations make for better working relationships. If the supervisor chooses not to change the comments following a conversation, the staff member may document the disagreement on the Career Conversation form.

Supervisors should be honest and share their perspective throughout the year. Staff members should not be surprised by comments during the Career Conversations process. However, supervisors may note any disagreements in writing or invite the staff member to revise their content based on the discussion.

Career Conversations are not intended to compare staff members to one another, but rather to develop individualized development plans for each person.

Completion of Career Conversations is a separate process from pay decisions; however, performance issues discussed in the Career Conversations process, such as not meeting goals or addressing areas of needed and expected improvement, are part of the staff member's record. Career Conversations records would be evaluated in determining merit pay or potential disciplinary action. 

Career Conversations are not applicable for University faculty who use the UA Vitae system and the existing annual review process for faculty. However, faculty with administrative roles should engage in the Career Conversations process.

UAccess Career Conversation tile

If you need assistance with the UAccess tile or portal, please email EmployeeSelfService@arizona.edu.

Uploading your completed documents to UAccess has many benefits.

  1. It provides a centralized location to store your conversation that:
    • is more secure and accessible than keeping the file on your desktop, in a folder online, or in a filing cabinet.
    • ensures you won’t lose or misplace your copy.
    • makes it easier to search through all previous Career Conversations at once.
    • creates a simple way to look back at the goals you set throughout this year, or when you start working on next year’s conversation.
    • is easily referenced as you discuss achievements during career progression discussions.
       
  2. Documents stay with your employee profile even if you change positions within the University or your direct supervisor changes.

Uploading Career Conversations to UAccess replaces the need to email them to Employee Records.

Yes. Regardless of how your area conducts career feedback, we encourage staff members to upload their completed documentation to the Career Conversations tile on UAccess Employee Main Homepage.

Career Conversations are intended to help you plan your professional growth for the upcoming year. While a portion of the process is to reflect on past work, the true purpose is to help you map out future goals. When filling out your form, please use the following format:

Period Begin Date: The day, month, and year you fill out the form
Period End Date: 364 days forward from the Period Begin Date

The portal in UAccess is set to automatically enter the correct dates. Unless you are directed otherwise, please do not change them when uploading your document.

All employees must upload their own Career Conversation or other career feedback form to their UAccess account. This process ensures confidentiality and gives each employee the opportunity to ensure the correct materials have been posted to their record.

If you or someone on your team does not have a computer readily available, please work with your department to determine the best method to access one.