1. Submit a New Leave Request
The employee submits a new leave request using the webform below for the following leaves: Family Medical Leave, Parental Leave, Personal Leave (Staff), Extended Personal Leave (Appointed), Military Leave, and Extended Military Leave only.
2. Notice of Eligibility
The leave specialist receives the request, determines eligibility, and notifies the employee and supervisor with a Notice of Eligibility. If eligible, the leave specialist will request additional documentation (as needed), such as medical certification, how to apply for short-term disability or a Parental Leave Request Form.
3. Medical or Other Certifications
If eligible for Family and Medical Leave (FML), the employee returns the medical certification completed by the employee’s or qualified family member’s treating physician. Documentation is also required for military leave and exigencies. A medical certification is not needed for birth or bonding with a child.
4. Approval or Denial of Leave
The leave specialist sends the employee and supervisor a Designation Notice approving or denying the leave. The designation notice includes the dates and the type of leave—continuous, intermittent, or reduced work schedule. The supervisor is provided with time reporting codes to apply to the employee’s timesheet while on leave.
5. Timekeeping
Continuous Leave
The employee's supervisor or assigned timekeeper enters time on the employee's timesheet during their leave.
Intermittent Leave/Reduced Work Schedule
The employee enters time on their timesheet during intermittent or reduced schedule leave.
6. Return To Work
The leave specialist will confirm the employee's return before the employee's return-to-work date. If the reason for leave was due to the employee's own medical condition, the employee must submit a return-to-work notice from their medical provider in order to return.