Fiscal Year-End Reminders
As you work on fiscal year-end activities in preparation for FY 2021 and AY 2021, review the action items and reminders below.
Fiscal Year-End Rollover Schedule
Do you know the important dates and deadlines for rollover? Review the schedule.
Fiscal Year-End Rollover Schedule (PDF)
FY/AY 2020 Contracts
The MSS daily pagelet for Faculty, Appointed Professional, and Graduate Assistant/Associate contracts is currently disabled for rollover.
Action Needed
College and Department Contract Approvers must remove, deny, or withdraw outstanding contracts by June 26, 2020, or you will not be able to generate new contracts for these employees for FY/AY 2021.
Access the following reports in UAccess Analytics for assistance:
- Contracts pending for employee approval:
UAccess Analytics > Employee > Manager Self Service > Contracts Past Due - Contracts generated but not sent to employees:
UAccess Analytics > Employee > Manager Self Service > Contracts Not Sent to Employees
FY/AY 2021 Contracts
Faculty and Appointed Professional contract templates for FY/AY 2021 have been temporarily disabled. We will announce when they are available for generation and provide additional information soon.
Job Changes, Sabbaticals, Leaves, and Terminations
Reduce last minute requests by submitting any outstanding transactions effective for July 1, 2020, to Workforce Systems now.
Action Needed
Review employee end dates to determine if you still need to process any MSS Job Change transactions for July 1, 2020, to extend, add, or remove end dates. Also, submit MSS Terminations for employees who will not be continuing their employment or positions.
Access the following reports in UAccess Analytics for assistance:
- Employees with expected end dates:
UAccess Analytics > Employee > Rollover > Home > Individuals/Jobs with Expected End Date - Employees without expected end dates:
UAccess Analytics > Employee > Rollover > Home > Individuals/Jobs with NO Expected End
Designated Campus Colleagues (DCCs)
For DCCs continuing into FY 2021, you must extend their relationship this month before it expires on June 30, 2020. The DCC Rollover Guide outlines the process to end or extend multiple DCC relationships at once.
FY 2020 and FY 2021 Position Distribution
The Position Distribution rows for July 1, 2020, have been inserted for FY 2021. You may now update FY 2020 and FY 2021 funding through MSS Position Distribution.
- Position distribution changes entered for FY 2020 do not automatically update the FY 2021 position distribution and vice versa; therefore, you may need to update both fiscal years.
- FY 2020 continuation accounts will continue to be added each pay period for accounts expiring before June 30, 2020.
- FY 2021 continuation accounts have been inserted on the July 1, 2020, row for accounts expiring on June 30, 2020.
Action Needed
Review the following current and future funding reports in UAccess to determine if funding updates are needed:
- Budget and Position Distribution Report:
UAccess Analytics > Employee > Rollover > Budget and Position Distribution Report - Funding and Compensation Details Report:
UAccess Analytics > Employee > Rollover > Funding and Compensation Details - Position Distribution History:
UAccess Employee > Manager Self Service > MSS Online Forms > Position > Request Position Dist (New) > Position Distribution History Link