Action & Reason Details All Job Data and Position Data transactions entered in the UAccess Employee System require the selection of Actions and Reasons to describe a person’s employment, compensation and position history with the University. Action/reason combinations are described in both a comprehensive spreadsheet format and a Manager Self-Service Notice of Appointment/Reappointment guide that specifically focuses on triggers.
Action & Reason Spreadsheet The list of actions and reasons and their descriptions function as a reference for department/college representatives responsible for initiating job data requests in UAccess Employee Manager Self-Service.
Expected End Dates Employee jobs continue until an action is taken to either stop or change their status. An explanation of the reasons jobs end and a diagram that visually displays end date options are available in this link. Expected End Dates are recorded in job data to prompt a change in an employee’s employment status or to stop pay. This document describes the expected end date processes, triggers and reasons jobs end.
Glossary An alphabetical list of UAccess Employee terms, field names, descriptions, and definitions
Limited Term Adjunct Specifications Description and specifications for Limited Term Adjunct Faculty employed for a period of 18 weeks or less.
Manager Self-Service Online Transaction Matrix This matrix not only contains links to forms and the UAccess system, but it is also helpful for determining the types of transactions currently available in an electronic format in MSS.
New Hire Worksheet (Classified Staff, Faculty, Appointed Personnel, and Graduate Assistant/Associate) Tool to assist with the collection of information for the electronic new hire requests.
Pay Group Information Pay groups are logical groupings of employee jobs based on shared characteristics such as benefits eligibility, employee type, FLSA status and ABOR codes. Useful resources such a list of pay group change reasons and definitions are included in this section to assist department/college representatives in determining employees ’ positive/exception pay timesheet reporting.
Pay Group Definitions This matrix provides pay group descriptions and definitions that explain distinctions between pay groups such as FLSA status and benefits eligibility that are critical for determining positive and exception pay timesheet rules.
Reasons Pay Groups Change This document not only highlights the main reasons pay groups change, but it also includes details and examples consisting of possible scenarios.
Position Life Cycles New position numbers are not required for changes where the overall position assignment and organizational reporting structure remain the same. Understanding the concepts summarized in this document is key for department/college representatives responsible for managing Manager Self Service job data changes.
Rollover Guides The rollover guides provide helpful information for preparing Graduate Assistant/Associate Rollover Worksheets, submitting FY15 Manager Self-Service (MSS) requests, and extending Designating Campus Colleague (DCC) relationships.