UAccess Resources

  • Academic Faculty and Appointed 9/12 Payment Option
    This guide provides simple step-by-step instructions for completing the Manager Self Service Job Change request for the twelve-month payment option for 9-month employees.
  • Action & Reason Details
    All Job Data and Position Data transactions entered in the UAccess Employee System require the selection of Actions and Reasons to describe a person’s employment, compensation and position history with the University. Action/reason combinations are described in both a comprehensive spreadsheet format and a Manager Self-Service Notice of Appointment/Reappointment guide that specifically focuses on triggers.
    • Action & Reason Spreadsheet
      The list of actions and reasons and their descriptions function as a reference for department/college representatives responsible for initiating job data requests in UAccess Employee Manager Self-Service.
    • Notice of Appointment/Reappointment Reasons (NOA/NOR)
      Manager Self-Service daily NOA/NOR pagelet updates are prompted by the specific action/reasons listed in this spreadsheet.
  • 2023-2024  Class Indicator Code Matrix
    All positions in UAccess Employee contain class indicator codes that map object codes and ERE rates in the financial system.
  • Designated Campus Colleague Information & Resources
    This page provides detailed information and instructions for DCC requests including a Quick Reference Matrix, DCC and Intermittent and Occasional Volunteer (IOV) worksheets and more.
  • Expected End Dates
    Employee jobs continue until an action is taken to either stop or change their status. An explanation of the reasons jobs end and a diagram that visually displays end date options are available in this link. Expected End Dates are recorded in job data to prompt a change in an employee’s employment status or to stop pay. This document describes the expected end date processes, triggers and reasons jobs end.
  • Glossary
    An alphabetical list of UAccess Employee terms, field names, descriptions, and definitions
  • Limited Term​ Adjunct Specifications​​​​​​ 
    Description and specifications for Limited Term Adjunct Faculty employed for a period of 18 weeks or less.
  • Manager Self-Service Online Transaction Matrix
    This matrix not only contains links to forms and the UAccess system, but it is also helpful for determining the types of transactions currently available in an electronic format in MSS.
  • Manager Self-Service Workflow and Routing Rules Matrix
    (Updated 1/16/2020 to include University Staff) A matrix that includes descriptions of business rules associated with MSS workflow routing approval roles by transaction type.
  • New Hire Worksheet (Classified Staff, Faculty, Appointed Personnel, and Graduate Assistant/Associate)
    Tool to assist with the collection of information for the electronic new hire requests.
  • Pay Group Information
    Pay groups are logical groupings of employee jobs based on shared characteristics such as benefits eligibility, employee type, FLSA status and ABOR codes. Useful resources such a list of pay group change reasons and definitions are included in this section to assist department/college representatives in determining employees ’ positive/exception pay timesheet reporting.
    • Pay Group Definitions
      This matrix provides pay group descriptions and definitions that explain distinctions between pay groups such as FLSA status and benefits eligibility that are critical for determining positive and exception pay timesheet rules.
    • Reasons Pay Groups Change
      This document not only highlights the main reasons pay groups change, but it also includes details and examples consisting of possible scenarios.
  • Pop-up Blocker Information
    Instructions for removing pop-up blockers in popular browsers.
  • Position Life Cycles
    New position numbers are not required for changes where the overall position assignment and organizational reporting structure remain the same. Understanding the concepts summarized in this document is key for department/college representatives responsible for managing Manager Self Service job data changes.
  • Rollover Guides
    The rollover guides provide helpful information for preparing Graduate Assistant/Associate Rollover Worksheets, submitting FY15 Manager Self-Service (MSS) requests, and extending Designating Campus Colleague (DCC) relationships.
    • DCC Rollover Guide
      • This guide provides instructions on the annual fiscal year rollover process for Designated Campus Colleagues (DCCs)
    • MSS Quick Rollover Tips
      • This guide provides quick processing tips for the annual fiscal/academic year rollover process for employees
  • Security Roles
    Listing of security roles for Manager Self Service (MSS).
  • UAccess Provisioning
    To request access to Workforce Admin, Position Cross Reference, Manager Self-Service, or Analytics, please use the link above to take you to the UAccess Provisioning Tool.
  • UCAP Conversion Resources

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Workforce Systems
Phone: 520-621-3664