9/12 Pay Plan Option for Academic-Year Employees

The University offers eligible academic-year employees the opportunity to enroll in the 9/12 Pay Plan Option. This option allows an eligible employee’s academic salary to be distributed over the 12-month fiscal year (July 1, 2019–June 30, 2020) instead of the standard 9-month academic year.

Eligibility

The 9/12 Pay Plan Option is available to full benefits-eligible academic-year faculty and appointed personnel after their first year of employment on a standard 9-month academic year contact.

The following individuals are not eligible:

  • Faculty in their final year of a phased retirement agreement
  • Graduate assistants/associates
  • Postdoctoral research associates
  • Visiting, adjunct, and other temporary employees
  • Non-exempt employees
  • Classified staff

Enrollment

To enroll, you must complete the 9/12 Pay Plan Option Enrollment Agreement and submit the original form to your department prior to the Workforce Systems due date of May 13, 2019. The form will be submitted by your department as an attachment to a job data change request through MSS Online Forms effective 7/1/2019. Your department will retain the original form.

Continuation

It is not necessary to re-enroll each year.  You will continue in the 9/12 Pay Plan Option until you withdraw or until your academic appointment changes to a fiscal appointment.  You will need to re-enroll if you later revert to an academic appointment.

Withdrawal

Employees must withdraw from the plan if they plan to retire or enter into their final year of a phased retirement agreement, have an FTE reduction, take a leave of absence or go on long-term disability during the 2019/2020 fiscal year.

Please complete the Return To 9/9 Academic Pay Plan Form if you wish to withdraw from your 12-month pay arrangement and begin receiving your pay over the 9-month academic year. The form is due to Workforce Systems by May 13, 2019 and will become effective at the start of the next fiscal year.  Give the completed form to your department business representative by May 10, 2019. The form will be submitted by your department as an attachment to a job data change request through MSS Online Forms. You will not receive pay from July 1, 2019 until the first academic pay check on August 30, 2019. Your department will retain the original form.

Termination or Retirement at the End of an Academic Year

Employees on the 9/12 pay plan who end employment at the end of the academic contract period (May 19, 2019), will receive a one-time lump sum payment to meet the conditions of the 9/12 pay plan agreement. This payment will be made on the last pay date of the academic year. UA benefits will end at the conclusion of the academic year in May.

Employees who will not return to work after the end of the academic year are no longer eligible to remain on the 9/12 Pay Plan Option after May 19, 2019.

Termination or Retirement Prior to the End of an Academic Year

On the 9/12 pay plan there is a period when you receive compensation in advance of performing services. If you terminate, retire, have an FTE reduction, take a leave of absence, or go on long term disability while on the 12-month pay schedule, you will be responsible for repaying any excess payments you receive.

Forms

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Related FAQs

General Questions

Your benefit premium deductions will be distributed equally over 12 months beginning on July 1.  You will receive a refund of any premiums that you pre-paid for July 1 through the start of the academic year.

Yes, if you elect to return to the academic-year pay schedule, the change will become effective on July 1, the start of the next fiscal year. A Return to 9/9 Academic Pay Plan Form must be submitted by your department’s business representative to Workforce Systems no later than May 13, 2019.  Please allow your department’s business representative enough time to process the form. It should be attached to a job data change request through MSS Online Forms. The hard copy can be maintained by the department.

No, you will still be eligible to earn up to 1/3 of your salary as supplemental compensation. Supplemental compensation monies may be received concurrently with salary payments during July and August.

No, you will remain an academic employee while on the 9/12 Pay Plan.

No, non-exempt employees are not eligible to enroll in the 9/12 Pay Plan.

No, changes are only permitted during the specified enrollment and withdrawal period each year.

The 9/12 Pay Plan Option is available to full benefits-eligible academic-year faculty and appointed personnel after their first year of employment at UA.

The following individuals are not eligible:

  • Faculty in their final year of a phased retirement agreement
  • Graduate assistants/associates
  • Postdoctoral research associates
  • Visiting, adjunct, and other temporary employees
  • Non-exempt employees
  • Classified staff

No, you will remain enrolled in the 9/12 Pay Plan option until you elect to withdraw from the plan by completing a Return to 9/9 Academic Pay Plan form.

You will be responsible for repaying the University for any excess payment you may have received by participating in the 9/12 Pay Plan.

Your termination date will be in May at the end of the academic year, and you will receive a one-time lump sum payment to meet the conditions of the 9/12 Pay Plan Option Agreement.  UA benefits will end at the conclusion of the academic year in May.

Employees who will not return to work after the end of the academic year are no longer eligible to remain on the 9/12 Pay Plan Option after May 19, 2019.

If you participate in the Voluntary 403(b) plan and/or the 457(b) Deferred Compensation Plan, you may wish to consult with an investment company representative regarding any changes that may be required due to your change in pay schedule.  Contact information for investment company representatives can be found on the Division of Human Resources Website.